Registrar

• Perform front-end functions including customer service, telephone management, scheduling, registration, co-pay collections, time-of-service account management, coding review, charge entry, and cash and end-of-day closure procedures
• Ensure provider schedules are appropriately populated
• Respond to telephones according to established protocols
• Verify patient demographic, clinical, and financial data before or during each visit
• Obtain relevant documents and current insurance cards
• Verify insurance eligibility and obtain authorizations when necessary
• Collect required payments and make financial arrangements as appropriate
• Perform timely charge entry and review encounters for appropriate procedural coding
• Manage cash drawers and post cash to patient accounts
• Manage patient-responsible account balances at the time of service
• Correct assigned claims edits for expedient submission to carriers
• Assist in working patient balance reports and perform additional assigned duties
• Collaborate with patients, physicians, staff members, and management while supporting patient satisfaction and accurate front-end processing

Medical Office Registrar

• Obtain complete, accurate and relevant patient data for registration for the Emergency Department population
• Complete patient insurance verification
• Collect copayments
• Work afternoon shifts of 2p-1030p or 3p-1130p
• Work Monday through Friday with weekend rotation
• Rotate between New Lenox and Homer Glen Emergency Departments

Patient Services Registrar

• Obtain complete, accurate and relevant patient data for registration for the Emergency Department population
• Complete patient insurance verification
• Collect copayments
• Work rotating shifts between the New Lenox and Homer Glen Emergency Departments
• Work Monday through Friday with weekend and holiday rotation

• Obtain complete, accurate and relevant patient data for registration for the Emergency Department population
• Complete patient insurance verification
• Collect copayments
• Work afternoon shifts, primarily a mix of 2p-10:30p and 3p-11:30p
• Rotate between New Lenox and Homer Glen Emergency Departments

• Maintain the Trauma Registry and ensure compliance with American College of Surgeons, National Trauma Database, and State of Arizona data standards
• Participate in research and/or statistical activities for the Trauma Program Manager and Trauma Program Director or Medical Director
• Research and solve complex coding problems involving ICD-10-CM, E-Codes, and AIS 2005
• Serve as an expert resource regarding abstracting, coding, departmental procedures, Trauma Registry Software updates, report writing, report generation, and interpretation
• Audit medical coding and trauma registry data for accuracy
• Collect and submit trauma registry data for trauma patients
• Create forms, reports, graphs, and tables
• Perform day-to-day office tasks for Trauma Services
• Report safety-related incidents through the Midas/RDE tool and attend safety training
• Comply with applicable state and federal regulations, statutes, and company policies
• Maintain a safe work environment and complete required training

Trauma Registrar 1

• Maintain current and accurate confidential student records
• Perform data entry, including Public Education Information Management System (PEIMS) data
• Create and maintain physical and computerized enrollment, withdrawal, and student residency records
• Maintain records including report card grades, eligibility, attendance, class rosters, grade books, and schedule changes
• Prepare and print demographic, attendance, grades, scheduling, and transcript reports
• Assist with the campus master schedule
• Manage transcripts, including credits, grades, class rank, and new and transfer student information
• Interact with career readiness software, online registration systems, state records transfer systems, and college admissions transcript processing
• Key and verify source, PEIMS, and results data; recognize and correct errors before processing
• Maintain confidentiality
• Acquire the knowledge, skills, and attitudes necessary to fulfill responsibilities
• Perform other duties as assigned

Campus Registrar – High School

• Support school administrators by processing requests for new enrollments and withdrawals
• Maintain clerical and academic student files and records
• Coordinate with registrars regarding missing documents
• Ensure student information and files are complete according to state Department of Education requirements
• Process records requests from outside school systems and agencies within prescribed timeframes
• Assist with regular file reviews and verify required documents
• Contact school districts to acquire student records information for identifying at-risk students
• Communicate tactfully and confidentially with parents and stakeholders
• Maintain electronic and paper files for monthly audits of federal income forms and at-risk indicators
• Run weekly withdrawal reports and update systems accurately
• Ensure school personnel comply with FERPA

• Support school administrators by processing requests for new enrollments and withdrawals
• Request and track records for newly enrolled students
• Prepare mass data imports for new students within prescribed time frames
• Process student withdrawals and fulfill records requests for withdrawn students
• Process parent contact and data information changes
• Maintain K12 and state student-level databases, including data entry
• Create customized reports for various departments
• Create and maintain student cumulative files and other student records
• Audit records for accuracy at least annually
• Establish and maintain secure access to student records
• Ensure proper disposal of student records
• Maintain and scan received files
• Serve as primary point of contact for families, teachers, staff, and other schools regarding student information and records
• Ensure school personnel comply with FERPA
• Potentially supervise temporary staff or records support staff
• Perform routine administrative duties and facilitate communications with stakeholders

School Registrar – Contractor

• Obtain complete, accurate, and relevant patient data for outpatient registration
• Complete patient insurance verification
• Work various shifts, primarily 6a-2:30p, 6:30a-3p, and 7:30a-4p
• Maintain availability for 1-2 weekdays with required weekend rotation
• Pick up additional days as needed
• Rotate among multiple locations

• Obtain complete, accurate and relevant patient data for outpatient registration
• Complete patient insurance verification
• Work days, full-time, with a mix of 6a-230p, 630a-3p, and 730a-4p shifts
• Work Monday through Friday with weekend rotation
• Rotate to multiple sites