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AcceleratePosted 10/20/2026full-timeRemote • Massachusetts • United StatesJuniorMid-Level💰 $55,000 - $75,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail while managing multiple priorities in a fast-paced media and entertainment environment. Proficient in coordinating administrative operations, maintaining accurate records, and supporting internal teams and external contractors effectively.
Highest-signal resume keywords
Bilingual English/Spanish ProficiencyProject CoordinationAdministrative OperationsStrong Written And Verbal Communication SkillsAttention To Detail
About the role
Key responsibilities & impact- Support processing contractor and freelance payments
- Maintain payment trackers and collect required documentation
- Follow up on missing invoices, forms, and outstanding items
- Track contracts and agreements and maintain accurate records
- Coordinate contractor paperwork and follow up on signatures and required documentation
- Support scheduling, meeting logistics, file organization, document preparation, data entry, and follow-ups
- Update project trackers, deadlines, deliverables, approvals, and follow-up items across productions and teams
- Maintain organized files, templates, contractor records, process documents, and operational materials
- Provide day-to-day administrative and operational support to the Entertainment Studio
- Provide organization-wide administrative and operational support as needed
- Assist with operational tools, templates, systems, and workflows
- Coordinate with internal teams and external contractors to collect information, share updates, track requests, and complete follow-ups
- Assist with additional administrative and operational tasks
Requirements
What you’ll need- 1–2+ years of experience in operations, project coordination, administrative operations, production operations, or a similar role
- Exceptional organizational and attention-to-detail skills
- Ability to manage multiple priorities and maintain accurate records
- Demonstrated ability to create, document, and follow processes consistently
- Strong written and verbal communication skills
- Ability to work effectively with internal teams and external contractors
- Comfortable working with trackers, spreadsheets, contracts, payment systems, and operational documentation
- Strong follow-through and accountability
- Ability to identify outstanding items and proactively move them forward
- Comfortable working in a fast-paced media and entertainment environment with changing priorities and multiple concurrent projects
- Interest in digital media, entertainment, and projects serving Latino communities in the U.S.
- Bilingual English/Spanish proficiency required, with strong Spanish communication skills
- Collaborative, solution-oriented, and comfortable supporting multiple teams and functions
Benefits
Comp & perks- Flexibility for work and life, including schedule flexibility and a 40-hour workweek except occasional sprints
- Health care with individual premiums fully covered; dependent cost-sharing
- Vision and dental plans available at-cost to the individual
- 15 paid vacation days
- 6 paid holidays
- 3 paid floating holidays each year
- 7.5 paid sick days each year
- Professional development funds, renewed each fiscal year
- Cell phone and internet reimbursement or co-working reimbursement
- Need-based educational loan assistance after 3 months
- 401K contributions and matching program available at the beginning of employment
- Annual office closure during the last week in December
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payment ProcessingDocument PreparationData EntryRecord KeepingContract ManagementSpreadsheet ManagementOperational DocumentationProcess DocumentationDeadline TrackingFile Organization
Soft Skills
Organizational SkillsCollaborationSolution-OrientedFollow-ThroughAccountability
Tools & Technologies
Payment SystemsProject TrackersSpreadsheetsOperational ToolsTemplates
Industry Keywords
MediaEntertainmentProduction OperationsLatino Communities