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Sales Support Executive Assistant
Coconut CareersCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in sales support within a marketing agency, proficient in managing CRM systems and drafting proposals. Strong communication skills in English, both written and spoken, are essential for client interactions and internal coordination.
Highest-signal resume keywords
Sales Support ExperienceHubSpot CRM ManagementQuiller Proposal DevelopmentExcellent Written And Spoken EnglishFamiliarity With Sales And Marketing Processes
About the role
Key responsibilities & impact- Support the CMO of a fast-growing marketing agency during a major sales push
- Attend prospect calls silently to capture notes and action items
- Confirm action items with the CMO over Slack after each call and execute them
- Draft, build, and send business proposals in Quiller using existing templates
- Coordinate with internal design and development teams to create custom quotes
- Edit and amend proposals and contracts
- Manage follow-ups across multi-call deals through email and text-based outreach
- Maintain HubSpot CRM, including deal stages, deal values, and records
- Handle emails, internal coordination, and administrative tasks surrounding each deal
- Submit work to the CMO for review and approval before sending to prospects
Requirements
What you’ll need- Prior experience in a sales support or sales-adjacent role
- Experience communicating with prospects and clients by phone
- Excellent written and spoken English
- Familiarity with sales and marketing processes and terminology
- Availability to work at least an 8-hour window between 8AM and 6PM Central Time
- Experience with marketing agency and sales environments
- HubSpot, including CRM management and the built-in dialer
- Quiller for interactive proposals
- Asana for project management
- Slack, Gmail, Google Voice, and Zoom
- Google Drive, Docs, and Sheets
- Claude and other AI tools
- Read AI for call notes and action items
- AI-native and highly comfortable using Claude or similar AI tools
- Background working at or with a marketing agency
- Experience in a fast-paced sales environment
- Natural, conversational spoken English for potential future client-facing work
- Resume must follow the Coconut VA Profile Template and be in English
- English proficiency level must be entered using CEFR
- Must submit a 1-minute introduction video, preferably using Loom
- Video link must be valid; broken or dummy links result in disqualification
Benefits
Comp & perks- Competitive Salary
- 13th Month Pay
- 12 days of PTO
- 12 paid US holidays
- Maternity & Paternity Leave
- Comprehensive Healthcare
- Life Insurance included in the full-time HMO plan
- Mental Health Support, including mental health consultations and wellness resources
- Milestone Gifts & Birthday Treats
- Island getaways, virtual town halls, and regional meetups
- Supportive network for learning, growth, and connection
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
CRM ManagementProposal DraftingSales CoordinationEmail OutreachAction Item Management
Soft Skills
Strong CommunicationAttention To DetailOrganizational Skills
Tools & Technologies
HubSpotQuillerAsanaSlackGoogle Drive
Industry Keywords
Marketing AgencySales EnvironmentClient CommunicationFast-Paced SalesSales Processes