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FIT Solutions, LLCPosted 10/19/2026full-timeSan Diego • California • United StatesJuniorMid-Level💰 $26 - $29 per hourWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support, project coordination, and complex calendar management while maintaining confidentiality and professionalism. Proficient in organizing and prioritizing tasks to support senior leaders effectively.
Highest-signal resume keywords
Executive AssistanceProject CoordinationCalendar ManagementMicrosoft 365 ProficiencyStrong Communication Skills
About the role
Key responsibilities & impact- Support multiple executives and senior leaders, balancing competing priorities and protecting time for strategic work
- Manage complex calendars, scheduling, travel, itineraries, appointments, and meeting logistics across in-person and virtual settings
- Prepare agendas, presentations, correspondence, briefing materials, minutes, and follow-up communications; track action items to closure
- Triage executive email and other assigned inquiries with discretion, responsiveness, and sound judgment
- Coordinate leadership meetings, company events, client and vendor interactions, and executive-related employee onboarding activities
- Maintain organized executive records, contact lists, documents, and confidential information in approved systems
- Conduct research, compile information, and prepare concise reports or recommendations to support leadership decisions
- Coordinate cross-functional executive projects, including deliverables, owners, milestones, risks, and blockers
- Maintain project trackers, dashboards, status reports, and visibility into deadlines, budgets, and decisions
- Develop and update SOPs, administrative workflows, and process documentation
- Partner with department leaders to improve processes, support change adoption, and maintain accurate systems of record
- Coordinate vendor due diligence, purchasing requests, invoices, expense coding, and basic administrative financial tracking
- Coordinate and oversee executive-owned residential, vacation, and investment properties, including maintenance, repairs, landscaping, cleaning, rental turnovers, inspections, and vendor performance
- Evaluate property needs, compare contractor proposals, recommend solutions, and manage approved vendors and expenditures
- Oversee construction and renovation initiatives, including budgets, contractor performance, schedules, change orders, inspections, and outstanding work
- Serve as primary contact for property managers, tenants, guests, and contractors; resolve routine issues and escalate significant decisions
- Monitor property expenses, maintenance schedules, vendor agreements, and project documentation
- Conduct site visits and coordinate property access, local driving, errands, pickups, deliveries, and other assignments
- Deliver weekly project status updates every Friday and document meeting action items within 24 hours
Requirements
What you’ll need- At least two years of experience in executive assistance, senior administrative support, project coordination, or a comparable role
- Experience supporting multiple senior leaders, managing complex schedules, and coordinating projects preferred
- Exposure to managed IT, professional services, property management, construction administration, or bookkeeping is helpful but not required
- Ability to travel to scheduled in-person meetings or sites as needed
- A valid driver’s license may be required for assigned driving duties
- Exceptional organization, prioritization, follow-through, and attention to detail
- Strong written and verbal communication, diplomacy, professionalism, and confidentiality
- Independent judgment and initiative in a distributed, fast-paced executive support environment
- Ability to coordinate stakeholders and drive accountability without direct authority
- Comfort with Microsoft 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and project tracking tools
- Budget awareness, accurate recordkeeping, vendor coordination, and willingness to learn unfamiliar systems
- Ability to occasionally lift up to 25 pounds and visit sites where appropriate safety precautions apply
Benefits
Comp & perks- Health, Dental & Vision Insurance (premiums paid up to 99% for employee coverage)
- PPO, HDHP, HMO and ACO plan options
- Multiple carrier options
- FSA (dependent and medical), HSA options (for qualified plans) and supplemental insurance options
- $10,000 employer-paid Life Insurance & AD&D (employees have the option to buy up)
- Paid holidays
- Paid time off
- Paid sick leave
- Retirement plan (401K)
- Professional training & development opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project TrackingBudget AwarenessRecordkeepingVendor CoordinationSOP DevelopmentResearch and ReportingMeeting LogisticsTravel CoordinationProperty ManagementConstruction Administration
Soft Skills
OrganizationPrioritizationAttention to DetailDiplomacyConfidentiality
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointSharePoint
Industry Keywords
Managed ITProfessional ServicesProperty ManagementConstruction AdministrationBookkeeping