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HarmonyCaresPosted 10/21/2026full-timeNewark • New Jersey • United StatesJunior💰 $64,225 - $71,497 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative and operational leadership capabilities, with a focus on team development, compliance with OSHA and HIPAA standards, and effective management of clinical and office operations.
Highest-signal resume keywords
Administrative LeadershipTeam DevelopmentEMR NavigationCompliance with OSHA StandardsManagement of Clinical Operations
About the role
Key responsibilities & impact- Provide administrative and operational leadership
- Directly supervise and develop front office and clinical support team members
- Oversee daily market operations and promote teamwork and accountability
- Set up new employees with access to required platforms and tools
- Track employee timecards and attendance
- Communicate staffing coverage and changes
- Ensure staff and office comply with OSHA standards
- Conduct and attend meetings with internal and external customers in the absence of the Operations Leader
- Partner with clinical and operational leadership to promote collaboration and continuous improvement
- Provide backup or assistance in the office setting for staff as requested
- Manage fleet vehicles and coordinate with Fleet Operations
- Perform routine office tasks and coordinate with local facility contacts
- Interview, onboard, coach, manage performance, oversee scheduling, and manage timecards for direct reports
- Coordinate with the IT Department
- Order and manage clinical and office supplies within budget and track inventory
- Oversee patient census, engagement, and daily schedules
- Oversee patient inactivation processes
- Address patient concerns and escalate issues as appropriate
- Document and monitor task completion in the EMR
Requirements
What you’ll need- Associate’s degree OR 2 years supervisory experience; relevant years of experience may substitute
- 1+ years of experience in a management/lead administrative role
- Valid and unencumbered driver's license with good driving record
- Strong computer skills including navigation of EMR, Microsoft Office, and Windows
- Knowledge of Medical terminology
- Must be able to maintain confidentiality and follow HIPPA guidelines
- 2+ years of college experience preferred
Benefits
Comp & perks- Health, Dental, Vision, Disability & Life Insurance
- 401K Retirement Plan (with company match)
- Tuition, Professional License and Certification Reimbursement
- Paid Time Off, Holidays and Volunteer Time
- Paid Orientation and Training
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Supervisory ExperienceMedical TerminologyTimecard ManagementPatient Engagement OversightOffice Supply Management
Soft Skills
Communication SkillsTeamworkProblem-SolvingCoachingConfidentiality Maintenance
Tools & Technologies
Microsoft OfficeWindowsEMR Systems
Certifications & Qualifications
Valid Driver's License
Industry Keywords
HIPAA ComplianceFleet OperationsPatient Census ManagementOperational Leadership