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Normal ComputingCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support, including calendar and travel management, while maintaining confidentiality and building strong networks. Proficient in navigating complex logistics and providing seamless support across multiple time zones and executives.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementTravel CoordinationConfidential Information HandlingStrong Communication Skills
About the role
Key responsibilities & impact- Provide dedicated executive support to a small set of senior leaders based in or frequently traveling through the Bay Area
- Own calendar, inbox, travel, and expense management end-to-end
- Coordinate complex multi-leg international travel across the US, Europe, and Asia
- Represent executives externally with appropriate formality and tone
- Protect confidential personal, financial, and strategic information
- Anticipate conflicts, logistical needs, and emerging problems
- Resolve travel and logistics issues with airlines, hotels, restaurants, and car services
- Partner with the New York-based EBP to provide backup coverage across both coasts
- Build shared visibility and seamless handoffs during travel, PTO, or off-hours
- Anchor Normal's presence in the Bay Area
- Host visiting executives, candidates, partners, and customers
- Partner with Workplace Operations to support the Bay Area workspace
- Build a local network of restaurants, venues, car services, and vendors
- Travel to leadership offsites and major customer or conference moments
- Coordinate logistics for executive participation in conferences, board meetings, and external engagements
- Provide onsite support where executives are speaking, hosting, or meeting partners
Requirements
What you’ll need- Experience as an EA, EBP, or equivalent at a major technology company supporting senior executives
- Experience performing the role at scale
- Trusted handling of highly confidential information
- Proactive and anticipatory approach
- Highly organized and fast-moving across multiple executives, time zones, and workstreams
- Strong phone, written, and in-person communication skills
- Global experience navigating airports, time zones, currencies, and visa logistics
- Comfort with ambiguity and startup pace
- Willingness to travel to leadership offsites and major customer or conference moments
- Availability for occasional off-hours needs
- Bonus: experience supporting founders or executives in deep-tech, AI, or hard-science startup environments
- Bonus: experience providing partnered or paired coverage with another EBP across geographies
- Bonus: Bay Area network of restaurants, venues, and last-minute logistics resources
Benefits
Comp & perks- Hybrid work arrangement
- Travel to leadership offsites and major customer or conference moments
- Flexible operating rhythm with occasional off-hours support
- Equal opportunity employment
- Reasonable accommodations for individuals with disabilities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Travel ManagementExpense ManagementLogistics CoordinationMulti-Leg International TravelCalendar Ownership
Soft Skills
Highly OrganizedProactive ApproachComfort with AmbiguityAnticipatory Problem SolvingFast-Moving Across Workstreams
Industry Keywords
Technology CompanyDeep-TechAIHard-Science StartupBay Area Network