Bilingual Virtual Administrative, Timekeeping Coordinator
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Staffing For DoctorsPosted 10/22/2026full-timeRemote • Brazil, El Salvador, Colombia, Paraguay, Honduras, Nicaragua, GuatemalaMid-LevelSeniorWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support and data entry capabilities, with proficiency in Microsoft Excel or Google Sheets for managing timekeeping and payroll processes. Exhibits exceptional organizational skills and attention to detail in maintaining accurate records and documentation.
Highest-signal resume keywords
Administrative SupportData EntryMicrosoft ExcelTimekeeping ExperienceDocument Management Systems
Tech Stack
Tools & technologiesAbout the role
Key responsibilities & impact- Collect and review employee time cards for accuracy
- Flag missing or incomplete time-card entries and follow up directly with employees
- Update tracking sheets and prepare records for management review and payroll processing
- Upload documents to designated online systems
- Maintain consistent folder structures and file-naming conventions
- Review documents for completeness and follow up on outstanding items
- Maintain accurate tracking logs
- Send reminders and maintain Excel or Google Sheets logs
- Prepare basic operational reports
- Handle routine email correspondence
- Track deadlines
- Support general clerical and data-entry tasks
Requirements
What you’ll need- Direct background in administrative support, data entry, or general office administration
- Strong hands-on skills in Microsoft Excel or Google Sheets
- Proven experience uploading, organizing, and systematically managing electronic files and folders
- Exceptional accuracy, organization, and proactive follow-through skills
- Clear, professional written and verbal English communication
- Ability to work independently, follow established procedures, and handle repetitive tasks accurately and confidentially
- Experience with timekeeping, timesheet reviews, or payroll support operations
- Familiarity with online timekeeping platforms, shared cloud drives, and document management systems
- Experience supporting remote or multi-employee operational teams
- Prior experience in the shipping, logistics, or transportation industry (preferred, not required)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data EntryTimekeepingPayroll SupportDocument ReviewOperational Reporting
Soft Skills
Attention to DetailProactive Follow-ThroughClear CommunicationOrganizational SkillsAbility to Work Independently
Tools & Technologies
Microsoft ExcelGoogle SheetsOnline Timekeeping PlatformsCloud DrivesDocument Management Systems
Industry Keywords
ShippingLogisticsTransportation