Facilities Coordinator

• Manage all aspects of designated customer accounts
• Conduct telephone and electronic follow-up and closing for open work orders
• Ensure work orders are completed on time and contractual obligations are met
• Serve as the main point of contact for designated customers
• Keep customers informed about work being performed and provide updates
• Handle customer, accounts payable, billing, and service provider escalations
• Provide administrative support including ordering, vendor management, scheduling, reporting, and purchase order coordination
• Provide administrative and technical direction to subcontractors
• Coordinate with departments to ensure equipment operates properly without service disruption
• Respond to facilities maintenance and repair requests involving HVAC, security components, IT equipment, and emergencies
• Maintain records, files, controls, and procedures
• Maintain a safety program within EFS guidelines
• Communicate with employees, management, contractors, customers, and supervisors
• Participate in budget and forecast development and identify cost-reduction opportunities
• Conduct daily and weekly open-work-order reporting
• Maintain accurate office-related files
• Communicate work performed and preventive maintenance activities
• Attend weekly staff meetings and safety training

• Provide continuous monitoring of office and facility operations and act as the primary interface with clients, visitors, and guests
• Assist the Facility Management Team with tactical planning and execution of team goals and objectives
• Support project management initiatives as needed
• Manage procurement processes, including property supplies and services, purchase orders, bid requests, and service and construction contracts
• Coordinate maintenance activities and schedules and direct vendors, facilities staff, and service providers
• Support special events, meetings, and conference room reservations
• Administer and maintain vendor security badging access
• Assist with budgetary requests, analysis, and reporting, including researching and documenting budget variances
• Process accounts payable and accounts receivable transactions
• Coordinate office moves and handle small facility management tasks and additional assignments
• Maintain professionalism and deliver customer service while minimizing disruption to client operations

• Manage all aspects pertaining to designated customer accounts
• Conduct telephone and electronic follow-up and closing functions for open work orders
• Ensure work orders are completed on time and contractual obligations are met
• Handle daily customer communications, updates, and escalations
• Serve as the main point of contact for designated customers
• Handle AP, billing, and service provider escalations/issues
• Provide administrative support including ordering, vendor management, scheduling, reporting, and purchase order coordination
• Provide administrative and technical direction and supervision to subcontractors
• Interface with departments to ensure equipment operates properly without service disruption
• Respond to facilities maintenance and repair requests involving HVAC, security components, IT equipment, and emergencies
• Maintain records, files, controls, and procedures
• Maintain a strong safety program within EFS guidelines
• Participate in budget/forecast development and identify cost reduction opportunities
• Conduct daily/weekly open-work-order reporting
• Maintain accurate office-related files
• Communicate with supervisors regarding work performed and preventive maintenance
• Attend weekly staff meetings and safety training

• Provide general overall facilities management services and continuously monitor the facility
• Support the facility management team with tactical planning and facility-specific project management support
• Manage small facility management tasks and coordinate special events
• Procure property supplies and services
• Escort vendors and provide direction and information to vendors, facilities staff, and service providers
• Perform vehicle and equipment logistics
• Support meetings and conference room reservations
• Coordinate and schedule maintenance activities
• Act as an interface with clients, visitors, and guests
• Ensure appropriate customer follow-up and minimal disruption during work execution

• Manage all aspects pertaining to designated customer accounts
• Conduct telephonic and electronic follow-up and closing functions for open work orders
• Ensure work orders are completed on time to meet contractual client obligations
• Handle daily customer communications, updates, and escalations
• Serve as the main point of contact for designated customers
• Handle AP, billing, and service provider escalations/issues
• Perform administrative support including ordering, vendor management, scheduling, reporting, and purchase order coordination
• Provide administrative and technical direction and supervision to subcontractors
• Interface with departments to ensure equipment operates properly without service disruption
• Respond to facility maintenance and repair requests involving HVAC, security components, IT equipment, and emergencies
• Maintain records, files, controls, and procedures
• Maintain a safety program within EFS guidelines
• Communicate with employees, management, contractors, and customers
• Participate in budget/forecast development and identify cost-reduction opportunities
• Conduct daily/weekly open-work-order reporting for supervisor review
• Maintain accurate office-related files
• Communicate with supervisor regarding work performed and preventive maintenance
• Attend weekly staff meetings and safety training

• Ensure all locations are prepared for employees and customers and maintain a secure, safe, clean, and presentable environment
• Perform hands-on maintenance services and visual inspections at branch locations
• Monitor and maintain work orders and projects through Salesforce
• Evaluate daily work and special projects and direct planning and day-to-day task completion
• Lead and participate in morning huddles and facilitate meetings as directed
• Act as department lead when the manager is out of office
• Travel regularly/daily to Main Street Bank locations and customers
• Schedule and/or perform routine preventative maintenance at bank-owned and leased locations
• Manage supply orders and maintain supply, shop, vehicle, and assigned areas
• Participate in the after-business-hours on-call facilities support rotation
• Manage and coordinate vendors, scopes of work, quotes, vetting, and oversight of work
• Support physical security needs involving video surveillance, access control, intrusion systems, and user access
• Support records retention, storage, and destruction processes
• Provide backup mail courier processing and delivery while following information-transport procedures
• Provide project management support, schedule and oversee vendors, inspect work, and compare actual expenses with budgets
• Oversee assigned staff, schedule and assign work, prioritize competing demands, and provide training and guidance
• Contribute to performance reviews and recommendations for performance management and development
• Monitor departmental procedures and recommend productivity and efficiency improvements
• Maintain compliance with Bank Secrecy Act regulations, bank policies, risk controls, and required training

Facilities Coordinator – Team Lead

• Create, execute, and close work orders for critical environment operations, documenting all actions in the CMMS
• Oversee vendor maintenance actions and ensure quality and safety standards are met
• Coordinate preventive and corrective maintenance activities to minimize downtime and ensure operational continuity
• Develop and maintain schedules for maintenance activities, training sessions, and other critical operations
• Ensure activities are planned and executed in accordance with service level agreements
• Ensure maintenance actions are traceable and documented in compliance with operational standards
• Maintain accurate records and reports for audit and review purposes
• Source and manage vendors for maintenance and operational activities
• Ensure timely and accurate communication with vendors
• Report on performance, forecast, and spend management
• Provide insights and recommendations to improve future performance

Facilities Coordinator, Data Centers

• Manage day-to-day facility management of dental equipment and maintenance issues across multiple locations and a large geographic territory from the main office
• Troubleshoot equipment over the phone with office staff and provide specific instructions
• Manage facilities vendors and ensure required actions are completed
• Manage expectations and vendor performance within service-level parameters
• Verify completion of work and services
• Communicate with internal customers and contract vendors
• Analyze and store work-order history and track budgets using online programming
• Search for and onboard subcontractors and vendors
• Ship and track items for the Facilities Department
• Manage billing for Facilities tickets, including vendor coordination and correct GL and location codes
• Run small projects from start to finish and guide field technicians on scope-of-work details

• Manage day-to-day facility management of dental equipment and maintenance issues across multiple locations over a large geographic territory from the main office
• Troubleshoot equipment by phone with office staff and provide specific instructions
• Manage facilities vendors and ensure required actions are completed
• Manage expectations and performance within service-level parameters
• Verify completion of work and services
• Communicate with internal customers and contract vendors
• Analyze and store work-order history and track budgets using online programming
• Search for and onboard subcontractors and vendors
• Ship items and track shipments for the Facilities Department
• Manage billing for Facilities tickets, including vendor information, GL codes, and location codes
• Run small projects from start to finish
• Guide field technicians on detailed scope of work

• Conduct daily walkthroughs and thorough weekly inspections to identify repairs or equipment malfunctions
• Act as the site point of contact for outside vendors and coordinate on-site repairs or maintenance
• Manage general cleaning, trash pickups, and new furniture installations
• Complete required safety training
• Stock food and drinks for the micro-kitchen, including a full weekly push and follow-up stocking
• Coordinate badge access, including temporary and permanent badges
• Manage P-Card spending, monitor budgeted versus ad-hoc spending with the AFM, and track/upload receipts
• Participate in weekly 1-on-1s, site-lead communication calls, and daily team stand-ups
• Manage DoorDash memberships and receive site-delivered meals
• Create and maintain GUTS tickets for REWS and facility requests
• Establish warehouse practices and protocols and manage inventory
• Conduct monthly full inventory counts and bi-weekly limited-stock counts
• Manage shipments according to maximum/minimum stock levels
• Lead the 30-minute weekly site warehouse meeting

Facilities Coordinator jobs in United States