Office Assistant

• Support the Business Office Manager
• Support the overall management of business office activities in accordance with applicable federal, state, and local guidelines and regulations
• Coordinate with the Business Office Manager on managing insurance payments, including private, Medicare, Medicaid, and other managed care
• Manage refunds for accounts receivable
• Maintain appropriate logs and reports, including resident funds, census records, and case accounts

Business Office Assistant

• Support the Business Office Manager and the overall management of business office activities
• Follow applicable federal, state, and local standard guidelines and regulations
• Coordinate with the Business Office Manager on managing insurance payments, including private, Medicare, Medicaid, and other managed care
• Manage refunds for accounts receivable
• Maintain appropriate logs and reports, including resident funds, census records, and case accounts

• Answer and screen phone calls by the third ring
• Direct calls to the appropriate staff member, ensuring all information is accurate
• Schedule patient appointments and register patients
• Update and verify system demographics and insurance information
• Perform billing functions, including entering charges and payments, collecting co-pays, reconciling batches, and preparing deposits
• Prepare referrals and obtain pre-certifications as required
• May train and direct office assistants at sites
• Prepare work and training schedules
• Act as an office resource and mentoring role model

• Verify insurance
• Answer and screen phone calls by the third ring and direct calls to appropriate staff
• Schedule patient appointments
• Register patients and update and verify demographics and insurance information
• Enter charges and payments
• Collect co-pays
• Reconcile batches and prepare deposits
• Prepare referrals and obtain pre-certifications
• File billing information
• May train and direct office assistants, including preparing work and training schedules
• Act as an office resource and mentoring role model

Office Assistant – Nephrology

• Answer incoming phone calls, website inquiries, and customer requests
• Convert inbound leads into scheduled inspections, estimates, and service appointments
• Follow up with unbooked leads and estimate opportunities
• Maintain accurate customer and lead records in CRM and scheduling systems
• Identify cross-selling and upselling opportunities
• Track lead sources and customer interactions
• Assist with local marketing campaigns, community outreach, and promotional activities
• Coordinate and schedule social media content
• Support customer review generation and reputation management
• Assist with email marketing campaigns and customer communications
• Coordinate company participation in networking and community events
• Identify and develop new residential and commercial business opportunities
• Support outreach to referral partners including property managers, insurance agents, real estate professionals, facility managers, plumbers, and HVAC contractors
• Coordinate follow-up communications with prospective referral sources and strategic partners
• Maintain referral partner and prospect databases
• Support business development meetings, networking events, and community outreach
• Track referral activity, lead sources, and partnership performance
• Support customer retention and referral programs
• Handle customer inquiries, scheduling requests, and service-related questions
• Address customer concerns and escalate issues when necessary
• Manage office communications, scheduling, calendars, and administrative tasks
• Prepare customer records, reports, and documentation
• Assist with data entry, invoice support, and customer correspondence
• Coordinate schedules between customers, technicians, and management
• Support field staff with accurate communication and appointment details
• Assist with operational projects and process improvements

Office Assistant – Coordinator

• Answer incoming phone calls, website inquiries, and customer requests
• Convert inbound leads into scheduled inspections, estimates, and service appointments
• Follow up with unbooked leads and estimate opportunities
• Maintain accurate customer and lead records in CRM and scheduling systems
• Identify cross-selling and upselling opportunities
• Track lead sources and customer interactions
• Assist with local marketing campaigns, community outreach, promotional activities, social media, review generation, email marketing, and networking events
• Support outreach and relationship management with referral partners
• Maintain referral partner and prospect databases
• Schedule business development meetings and community outreach activities
• Support customer retention and referral programs
• Handle customer inquiries, scheduling requests, and service-related questions
• Address customer concerns and escalate issues when necessary
• Manage office communications, scheduling, calendars, and administrative tasks
• Prepare customer records, reports, and documentation
• Assist with data entry, invoice support, and customer correspondence
• Coordinate schedules between customers, technicians, and management
• Support field staff with accurate communication and appointment details
• Assist with operational projects and process improvements

• Support the location’s Office Manager and staff in performing daily operational functions
• Handle reception duties
• Assist with accounts payable
• Direct heavy call volume
• Greet and assist guests, clients, vendors and customers
• Receive and distribute mail daily
• Reconcile and process invoices for payment in a timely manner
• Enter invoices using the Oracle application
• Research accounts payable issues as needed
• Support all areas as needed in the Office Manager’s absence

• Support the Business Office Manager and overall management of business office activities
• Operate in accordance with applicable federal, state, and local standards, guidelines, and regulations
• Coordinate with the Business Office Manager on insurance payments, including private, Medicare, Medicaid, and other managed care
• Manage refunds for accounts receivable
• Maintain appropriate logs and reports, including resident funds, census records, and case accounts
• Maintain positive relationships with residents, families, staff, physicians, consultants, providers, governmental agencies, representatives, and the community

• Work onsite at the Sunnyvale office on Monday, Wednesday, and Friday, approximately 10 hours per week; Wednesday afternoon is required and other hours are flexible
• Procure office supplies and snacks 1–2 times per week
• Restock and maintain the refrigerator daily
• Place weekly bubble tea orders twice per week and coordinate Wednesday afternoon tea setup
• Prepare and mail new hire packages for remote employees
• Track returned company assets from departing employees, especially computers, and ensure proper data reset before archival
• Coordinate with departing staff regarding login credentials or work with IT as needed
• Maintain and organize office supplies and properly store sensitive items such as old computers
• Support company team-building events and special projects
• Perform other duties and projects assigned by management

• Provide information to the public, co-workers and outside agencies about cases and court processes
• Process case filing documents from the public, prosecuting attorney and attorneys
• Participate in daily team assignments supporting Court operations
• Maintain multiple data and case management systems
• Assist in training assigned staff as needed
• Attend Court and accurately record minutes of proceedings
• Instruct defendants and administer oaths
• Oversee exhibits and prepare and process Court orders
• Issue warrants, summonses, subpoenas, notices, hearings, writs and other legal documents
• Receive, receipt, disburse and balance fines, bail, support, restitution, court costs, trust accounts, juror fees and witness fees
• Prepare Court calendars and case files; schedule hearings and coordinate jury trials
• Prepare cases for appellate proceedings and process appeals
• Liaise with prosecutors, attorneys, law enforcement personnel, judges and legal parties
• Respond to telephone inquiries and handle correspondence and document routing
• Perform data entry and compile, code, record, enter and extract data
• Process notary bonds, business information, commitments, releases, referrals, citations and complaints
• Arrange and monitor time payments and pursue collection of dishonored checks
• Monitor case dispositions and defendant compliance with sentences
• Assist in balancing daily receipts and accounts
• Operate standard office equipment and perform related work

Office Assistant jobs in United States

Business Office Assistant

Business Office Assistant