Davis Wright Tremaine LLP

Compliance

• Support the Security Office's governance, risk management, compliance, client assurance, and third-party risk management functions
• Assist with client security audits and assessments
• Gather, organize, and maintain audit evidence packages
• Coordinate supporting documentation collection from multiple business units
• Draft responses to customer security questionnaires using approved evidence repositories
• Track audit deliverables, deadlines, and open requests
• Maintain client audit documentation and records
• Review client Outside Counsel Guidelines for cybersecurity, privacy, AI governance, incident response, and compliance requirements
• Document security requirements and contractual obligations
• Track OCG-derived security requirements and remediation activities
• Support Security Office recommendations and exception documentation
• Maintain OCG tracking databases and reporting artifacts
• Support vendor cybersecurity reviews and due diligence activities
• Review vendor security questionnaires, SIG responses, SOC reports, certifications, attestations, and supporting evidence
• Document security findings, risks, recommendations, and compensating controls
• Track vendor remediation activities and review cycles
• Maintain vendor assessment records and documentation libraries
• Support periodic vendor reevaluations and monitoring activities
• Support ISO 27001, internal audit, client audit, and regulatory readiness activities
• Assist with evidence management and document control
• Verify security policies, standards, procedures, and records remain current
• Participate in audit preparation exercises and gap assessments
• Track corrective actions and audit observations
• Maintain governance documentation repositories
• Assist with security policy review activities
• Monitor compliance tracking programs
• Support security metrics development and reporting
• Assist with risk register and remediation tracking activities
• Contribute to process improvement and automation initiatives
• Update SOPs, standards, procedures, and knowledge base content
• Maintain audit, OCG, and vendor review records
• Coordinate with Procurement, Information Governance, Legal, and Security Operations stakeholders

Junior Governance, Risk & Compliance Analyst

Analyst

• Perform comprehensive research, analysis, and documentation of potential conflicts of interest for new business intake
• Perform conflict-of-interest searches on incoming lateral attorneys
• Provide detailed analysis of potential conflicts to Conflicts Attorneys
• Communicate with firm attorneys to determine current or former client status and update records
• Review client and matter name changes for potential conflicts
• Enter conflict information into conflict records as requested
• Enter and update conflict database records for conflict notices, newly hired attorneys, fiduciary relationships, and other information
• Run project-driven searches, including mergers, RFP requests, onboarding portable clients, and high-volume party searches
• Respond to administrative intake questions for the Conflicts Department
• Work with Business Intake, Accounting, and other departments to streamline, audit, or finalize opening or reopening matters
• Audit conflicts-check submittals
• Produce, review, and circulate daily reports regarding conflicts checks and new matters
• Assist with special projects, tasks, and IntApp CBI support
• Maintain regular attendance and punctuality
• Adhere to schedules for breaks, lunches, and meetings

Conflicts Analyst

General

• Coordinate content creation for monthly, quarterly, and annual client team meetings
• Highlight milestones, successes, improved efficiencies, pro bono projects, and strategic goals
• Gather information from attorneys, practice groups, and business professionals to support client initiatives
• Support relationship teams in identifying client service opportunities and responding to client requests
• Support internal processes related to alternative fee arrangement negotiation
• Build direct relationships with clients’ legal business and operations teams
• Coordinate client events, CLEs, and client engagement activities
• Participate in strategic business development planning, consultation, and execution
• Support lawyers and business development teams in identifying and responding to new-work opportunities
• Coordinate client engagement and business development events, including invite lists, marketing, vendors, and execution
• Assist with client scorecards and performance metrics
• Monitor and help ensure compliance with reporting requirements and outside counsel guidelines
• Distribute client-related information, updates, and action items across client teams
• Support service innovation with legal teams, legal project teams, and staff departments
• Assist with client satisfaction surveys, interviews, and feedback collection
• Share best practices, cross-selling opportunities, and business development opportunities across the firm

Senior Client Relationship Specialist

Legal Assistant

• Provide litigation-specific legal secretarial and administrative support to partners and associates
• Support employment litigation and complex class action matters
• Draft, proofread, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
• Coordinate with docketing support teams and confirm docketing deadline accuracy
• Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
• Coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time and process and review monthly bills
• Serve as the primary attorney liaison with the Accounting Department regarding client bills
• Schedule appointments, maintain calendars, anticipate conflicts, and manage schedule changes
• Make travel arrangements and set up conference calls
• Maintain paper and electronic legal documents through NetDocs
• Review and save emails, delegate tasks, or escalate matters to attorneys as appropriate
• Respond to attorney and client needs urgently, with appropriate follow-up by telephone, email, and in person
• Help attorneys prioritize and organize work and relieve them of administrative tasks
• Schedule messenger, overnight delivery, and courier services
• Provide assistance to other attorneys and staff on projects as needed
• Maintain regular attendance and punctuality

Litigation Legal Assistant

• Provide litigation legal secretarial and administrative support to Partners and Associates
• Draft, proofread, edit and prepare correspondence, legal documents and court filings within strict deadlines
• Coordinate with docketing support teams and confirm docketing deadline accuracy
• Schedule and arrange resources for depositions, mediations, arbitrations and trial preparation
• Coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time and process and review monthly bills
• Serve as the primary liaison with Accounting regarding client bills
• Schedule appointments, maintain calendars, anticipate conflicts and manage schedule changes
• Make travel arrangements and set up conference calls
• Maintain paper and electronic legal documents through NetDocs
• Review and save email, delegate tasks or escalate matters to attorneys as appropriate
• Respond to attorney and client needs with urgency and follow up to resolution
• Prioritize, organize and relieve attorneys of administrative tasks
• Schedule messenger, overnight delivery and courier services
• Assist attorneys and staff with other projects as needed

Paralegal

• Provide daily supervision and support to patent and trademark paralegals firmwide
• Ensure timely, high-quality work product and client service
• Manage and rebalance paralegal caseloads based on skill, capacity, and urgency
• Assess performance and establish goal-setting objectives
• Advise on policies and procedures
• Work with the Associate Director of IP Operations on projects and initiatives
• Lead, mentor, and manage a team of IP paralegals
• Promote continuing education and skills advancement
• Provide training opportunities
• Ensure compliance with ethical, procedural, and firm standards
• Monitor patent and trademark paralegal work product
• Manage complex workflows and cross-office coverage
• Track overtime usage for budget management
• Promote positive change and proactively solve problems
• Manage time and attendance, payroll approvals, and expense reimbursements
• Conduct semi-annual check-ins with goal-setting
• Provide employee relations support with IP Leadership and Human Resources
• Manage recruiting, hiring, and onboarding of patent and trademark paralegals

IP Paralegal Manager

Researcher

• Gather and analyze financial information, regulatory and litigation histories, and recent news from external corporate and governmental databases
• Work with intake attorneys and reviewing attorneys to evaluate risk management issues related to new clients and matters
• Work with litigation partners to assess financial viability of potential new matters
• Run special searches concerning incoming lateral attorneys, potential mergers, and other special circumstances
• Participate in special projects involving new business intake best practices and risk management initiatives within Information Governance
• Assist the Conflicts team in assessing whether conflicts of interest exist under applicable Rules of Professional Conduct
• Partner with QAC Paralegals to assist Claims Counsel and General Counsel with Litigation Holds, Subpoenas, Protective Orders, and Outside Counsel Guidelines intake
• Perform other research and administrative tasks and support cross-departmental teams as assigned

Freelance Business Intake Researcher

Intake Specialist

• Process data entry for new client and new matter requests, ensuring accuracy, compliance, and service-level agreement adherence
• Audit data entry for new client and new matter requests
• Maintain data-entry standards and compliance with policies and procedures
• Communicate data-entry issues clearly to users and educate them as necessary
• Update client and matter data
• Answer questions from attorneys, legal staff, Accounting, and Information Governance staff
• Contribute to the information bank for client-specific requirements
• Update matters for departing attorneys, including attorney information and matter closures
• Monitor the Business Intake Inbox and fulfill assigned requests
• Update client and matter address and contact information
• Report intake-request status
• Assist with administrative tasks and provide departmental backup

Temporary Business Intake Specialist

Learning and Development

• Support and enhance the professional growth and career development of the firm's attorneys
• Work within training, performance management, career development, or integration initiatives
• Collaborate with internal stakeholders to address development needs across attorney levels and practice groups
• Oversee the DWT Mentoring program and Attorney Parental Leave Transition program
• Coordinate tracking of new hires and mentor pairings
• Communicate with firm leaders and attorneys regarding mentor pairings
• Maintain the mentor tracking program and current mentor-pairing lists
• Update tip sheets and materials for attorney integration and mentorship
• Oversee Path to Partnership+ meetings, including communication, scheduling, and preparation of meeting materials
• Review and approve reimbursement requests for the mentorship budget
• Support and coordinate the annual partnership admission process and bi-annual counsel elevation process
• Prepare materials for annual pipeline and strategic workflow meetings
• Comply with DWT policies and align work with firm goals and strategic plan
• Communicate effectively and collaborate with attorneys and business professionals
• Coordinate and improve relevant workflows
• Deliver high-quality work independently and collaboratively
• Perform additional tasks as needed

Senior Professional Development Specialist

Attorney

• Lead the strategic planning, design, and execution of firmwide attorney training initiatives
• Ensure firmwide compliance with applicable Continuing Legal Education regulations
• Lead the design, development, and implementation of attorney training programs covering legal, people, business, and firm citizenship skills
• Manage daily operations of the CLE and attorney training teams
• Oversee attorney training, bar dues, and CLE budgets
• Manage in-person and virtual workshops and training programs
• Assist with training programs at firm and practice group retreats
• Consult with practice group leaders and partners to design targeted curricula for associates, counsel, and partners
• Collaborate with talent acquisition, marketing, business development, practice management, DEI, pro bono and social impact, and IT teams
• Research and recommend outside consultants
• Monitor industry trends and best practices in attorney training
• Evaluate training effectiveness using feedback, data analysis, and KPIs
• Oversee internal e-learning content and external CLE partnerships
• Manage firm and attorney compliance with MCLE requirements across relevant U.S. jurisdictions
• Track and manage firm payment of mandatory state bar dues in participating jurisdictions
• Supervise CLE tracking, reporting, and accredited-provider audit preparation
• Maintain provider accreditation status and manage CLE accreditation for in-house, live, on-demand, and third-party programs
• Provide CLE status reports to firm leadership and communicate deadlines and requirements to attorneys

Senior Manager – Attorney Training, CLE Compliance

• Undertake and analyze conflicts database searches for new matters involving prospective and existing clients
• Highlight potential conflict issues for attorneys initiating new clients and matters
• Assist intake attorneys in clearing potential conflicts through contact with attorneys responsible for prior matters
• Assist in identifying conflicts of interest
• Assist in drafting waivers for conflicts waivable under applicable Rules of Professional Conduct
• Participate in training attorneys and staff on conflict screening and new client/new matter intake processes
• Run special searches for prior relations of new attorneys, potential mergers, and similar matters
• Participate in special projects involving new business intake or lateral hire intake
• Participate in on-call coverage for conflicts checks related to new business intake
• Assist with administrative tasks and other assigned support

Temporary Conflicts Staff Attorney

• Provide professional support to Lawyer Recruiting Managers, focusing on partner recruiting activity
• Assist with lateral attorney hiring and integration
• Prepare interview schedules and disseminate interview details to candidates and search firms
• Greet candidates virtually or in person and monitor interviews
• Prepare offer letters and regret communications
• Prepare due diligence actions, including background checks, reference checks, and conflicts communication
• Assist with lateral attorney sourcing using LinkedIn and Leopard List
• Update candidate activity in viRecruit and activity charts
• Prepare hiring reports
• Communicate with third-party recruiters regarding search agreements, candidate submissions, and candidate status
• Conduct market research and support projects to enhance recruiting efforts
• Participate in professional organizations including NALSC, NALP, and local legal recruiting groups
• Provide integration support for lateral attorney hires with firm management
• Prepare conflicts and Intapp reports and hand them off to Practice Group Managers
• Enter applicant information into viRecruit and maintain the applicant database
• Track data for reporting initiatives
• Prepare check requests and reimbursements
• Process incoming mail and correspondence
• Reserve conference rooms, order lunches, and make restaurant reservations
• Handle details for miscellaneous events and department functions
• Track referral bonus activity
• Assist with projects as they arise