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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing calendars, coordinating meetings, and administering coaching management systems. Proficient in creating proposals and materials using Canva and Google Slides, with a proactive approach to problem-solving and process improvement.
Highest-signal resume keywords
Calendar ManagementClient Management Tool AdministrationCanva ProficiencyGoogle Slides ProficiencySOP Development
About the role
Key responsibilities & impact- Manage the founder’s calendar and schedule calls across clients, coaches and internal team members.
- Coordinate meetings, sessions and programs involving multiple participants.
- Administer the firm’s coaching management system, including client onboarding, engagement offboarding and coach-record maintenance.
- Keep clients, coaches and the internal team informed and aligned.
- Own internal communications and ensure updates are sent on time.
- Set up and manage logistics for coaching courses and group leadership programs.
- Support students and participants so they stay on track and succeed.
- Prepare client proposals using existing templates and improve those templates over time.
- Build and format materials in Canva and Google Slides.
- Lead weekly check-in meetings with the founder.
- Create and maintain living SOPs for owned responsibilities.
- Identify gaps, inefficiencies and inconsistencies and propose practical solutions.
Requirements
What you’ll need- At least 3 years of experience as an Executive Assistant, Operations Assistant, Virtual Assistant or in a similar support role.
- Excellent written and spoken English (C1 or above).
- Strong experience with calendar management and multi-party scheduling.
- Comfortable learning and administering new software systems, such as a CRM, client management tool or learning platform.
- Working knowledge of Canva and Google Slides.
- Clear, professional written communication for both clients and internal teams.
- Proactive and solution-oriented: you ask good questions, flag what doesn’t make sense, and suggest what to do about it.
- Comfortable working with some ambiguity in a small, growing business.
- Responsive and timely during agreed working hours that overlap with US Central Time.
- Reliable high-speed internet and a quiet home office setup.
- Experience supporting a coaching, consulting, training or education business is a nice-to-have.
- Experience administering online courses or learning management systems is a nice-to-have.
- Experience preparing proposals or sales materials is a nice-to-have.
- Experience working with nonprofits or mission-driven organizations is a nice-to-have.
- Experience writing and maintaining SOPs is a nice-to-have.
- Comfortable using AI tools to work faster and smarter is a nice-to-have.
- Familiarity with Google Workspace, Slack and Zoom is a nice-to-have.
Benefits
Comp & perks- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementMulti-Party SchedulingProposal PreparationSOP MaintenanceClient OnboardingEngagement OffboardingLogistics ManagementCoaching Management System AdministrationOnline Course AdministrationLearning Management System Experience
Soft Skills
Proactive Problem-SolvingClear Written CommunicationProfessional CommunicationResponsivenessAdaptability
Tools & Technologies
Google WorkspaceSlackZoomCRM SoftwareLearning Platforms
Industry Keywords
CoachingConsultingTrainingEducationNonprofit Organizations