Hunt St

Digital Marketing

• Manage the client’s calendar, scheduling, and day-to-day administrative needs
• Track priorities, follow-ups, and outstanding tasks across all three businesses
• Manage social media accounts and support day-to-day marketing activities
• Monitor and respond to incoming leads and enquiries
• Set up and manage marketing funnels using GoHighLevel (GHL)
• Coordinate with the existing GHL team to communicate priorities, follow up on tasks, and keep campaigns moving forward
• Manage Shopify and TikTok Shop accounts, including product listings, orders, and store updates
• Proactively identify priorities, take initiative, and follow through with minimal supervision
• Provide hands-on administrative, marketing, and operational support across an AI marketing agency, e-commerce furniture brand, and mobile cleaning franchise
• Work closely with the client and existing teams to support business growth and keep key priorities moving forward

Executive Assistant – Digital Marketing, E-commerce

Bookkeeper

• Manage day-to-day Accounts Payable and Accounts Receivable activities
• Review ClickUp activity to identify completed work and billing activity
• Prepare and deploy accurate client invoices based on ClickUp activity
• Monitor accounts receivable and maintain invoice and payment records
• Track outstanding invoices and follow up on aged receivables
• Perform bank and account reconciliations and resolve discrepancies
• Review billing information across multiple brands and ensure transactions are correctly recorded
• Maintain accurate and up-to-date bookkeeping records
• Identify and proactively resolve invoicing, reconciliation, and data discrepancies
• Clarify billing information with relevant team members
• Help maintain consistent and reliable finance processes as the business grows
• Provide the CEO with visibility into outstanding invoices, discrepancies, and other bookkeeping matters
• Ensure invoices are accurate and timely, ClickUp activity is reflected in billing, reconciliations are completed, outstanding invoices are monitored, and finance tasks are handled proactively

Bookkeeper – AP/AR, Billing Operations

Ecommerce

• Manage and optimise product listings across Shopify, Amazon, BIG W, Woolworths Marketplace and future platforms
• Upload and maintain product information, pricing, imagery, variants, categories and attributes
• Optimise product taxonomy, categorisation and content for discoverability
• Identify and resolve listing errors, missing information and suppressed listings
• Ensure consistent product and brand information across platforms
• Manage Amazon Seller Central listings and create SEO-optimised titles, bullet points, descriptions, search terms and attributes
• Develop and maintain Amazon A+ Content, Brand Story and Storefront
• Conduct keyword research and improve marketplace visibility, listing quality and conversion
• Manage Shopify products, collections and website content
• Optimise product titles, descriptions, metadata, alt text, internal links and collection pages
• Improve website content for SEO, usability and conversion
• Optimise products and brand content for AI search, GEO, AEO and LLMs
• Apply semantic SEO, entity optimisation, structured product content, FAQs and schema awareness
• Monitor developments in Google AI, ChatGPT and emerging AI search platforms
• Maintain consistent brand messaging, product benefits, specifications and USPs
• Resize, crop, reformat and make basic edits to ecommerce imagery
• Create simple product, feature and comparison graphics and Amazon A+ imagery
• Monitor rankings, traffic, impressions, clicks and marketplace performance
• Maintain records of optimisation improvements and identify trends and opportunities
• Provide regular performance reporting and recommendations directly to the CEO & Director
• Work independently while reporting on completed work, priorities, performance, issues, opportunities and upcoming product launches

E-Commerce Marketplace, SEO Specialist

Video Editor

• Edit long-form and highlight-style event and wedding videos
• Create engaging short-form video content for social media
• Work across different types of video projects and content styles
• Organise and manage multiple editing projects and deadlines
• Apply strong storytelling, pacing, music, transitions, colour and audio sound design
• Take direction and feedback and make revisions as required
• Help work through an existing backlog while maintaining a consistent editing workflow
• Deliver polished, client-ready videos to a high standard

Video Editor – Wedding, Cinematic Commercial, Social

Executive Assistant

• Receive and review builders’ construction plans, specifications and customer information
• Set up customers, projects and electronic job files within Fortix
• Upload and organise construction plans, specifications and supporting documents
• Complete preliminary heat-load calculations and prepare air-conditioning designs using Plandroid
• Scale plans, position equipment, outlets and ductwork, calculate airflow and select suitable components
• Prepare air-conditioning costings and draft quotations in simPRO
• Review house plans, roof layouts and electricity bills to prepare preliminary solar and battery designs using Pylon
• Select suitable solar panels, inverters, batteries and associated components
• Prepare solar and battery costings and draft quotations in simPRO
• Produce accurate customer proposals through Quotient in the Ford & Doonan format
• Submit completed designs and draft quotations to the owner for review and approval
• Revise designs and quotations following feedback
• Assist with solar administration, including STCs, government rebates, finance applications, network approvals and retailer documentation
• Prepare completed solar projects for handover to the installation team
• Maintain accurate file management and version control
• Liaise with the owner and Perth administration team regarding missing information, design questions and project requirements
• Assist the owner with other administrative tasks as required

Virtual Assistant, House Plans Experience

• Manage day-to-day bookkeeping and maintain accurate financial records in Xero
• Process supplier bills, accounts payable, customer invoicing, accounts receivable, and outstanding-account follow-up
• Complete bank, credit-card, and supplier-statement reconciliations
• Prepare supplier payment runs for management approval
• Maintain the chart of accounts and apply correct GST treatment
• Process employee expense reimbursements and maintain supporting financial documentation
• Assist with month-end and financial reporting
• Process weekly payroll from employee timesheets, including overtime, allowances, bonuses, commissions, leave, and other adjustments
• Respond to employee payroll and payslip queries
• Complete STP reporting, superannuation, and LeavePlus reporting and administration
• Maintain employee payroll records, pay rates, leave balances, and payroll settings in Xero
• Assist with employee onboarding and termination payroll administration
• Interpret and apply relevant provisions of the Electrical, Electronic and Communications Contracting Award [MA000025], escalating matters requiring further advice
• Maintain accounting and operational information in ServiceTitan
• Review ServiceTitan accounting reports and journals and reconcile information to Xero
• Maintain the ServiceTitan price book, including services, materials, warranties, pricing, and images
• Liaise with technicians, management, wholesalers, and suppliers regarding incomplete information, invoices, credits, statements, and purchase orders
• Investigate and resolve discrepancies between ServiceTitan and Xero
• Maintain organised electronic records and provide proactive updates to management
• Progressively take ownership of day-to-day bookkeeping, payroll, accounts, and associated administrative functions after handover and training

Executive Assistant, Bookkeeping Coordinator

Facilities Coordinator

• Receive, review, log and coordinate facilities and maintenance requests across company venues
• Create and issue work orders to approved contractors and suppliers
• Obtain approvals before instructing works in accordance with delegation and facilities procedures
• Monitor open work orders and follow up contractors to meet agreed timeframes
• Maintain accurate work order status updates and facilities records
• Liaise with Venue Managers, Franchise Partners, contractors and suppliers regarding access, scheduling and completion
• Obtain completion evidence, including photographs and service reports
• Escalate overdue, high-risk or recurring maintenance issues
• Assist with preventative and scheduled maintenance programs
• Review contractor and supplier invoices against work orders and quotations
• Resolve discrepancies between quotations, purchase/work orders and invoices
• Code and prepare invoices for Finance approval and processing
• Track facilities and project expenditure, budgets, reconciliations and audit trails
• Establish and maintain construction and project files, document registers, trackers and schedules
• Coordinate project meetings, agendas, minutes and action lists
• Support quotations, tenders, supplier submissions, project variations, site access and scheduling
• Maintain handover, defects, warranties, manuals, certificates and completion documentation
• Maintain contractor and supplier records, onboarding documentation, licences, insurances and compliance records
• Coordinate quotations and pricing requests and monitor contractor performance
• Provide administrative support for venues, Franchise Partners, facilities enquiries and Development Team reporting
• Maintain facilities, project management and work order systems
• Prepare reports on work orders, invoices, project actions and contractor performance
• Support continuous improvement and provide general administrative support to the Facilities & Project Manager and Development Team

Development & Facilities Coordinator

Accountant

• Oversee and provide day-to-day leadership and support to the Philippines-based bookkeeping team
• Review bookkeeping work across the relevant client portfolio for accuracy, completeness, and compliance
• Conduct quarterly balance sheet reviews, identify discrepancies, and provide constructive feedback
• Ensure bookkeeping deadlines and deliverables are communicated, tracked, and met
• Provide technical guidance and higher-level accounting support on complex issues
• Monitor quality and consistency across the client portfolio
• Act as a senior escalation point for accounting and bookkeeping matters
• Communicate directly with clients, provide updates, address queries, and build professional relationships
• Support bookkeeper development through coaching, feedback, and ongoing guidance
• Use Xero and Excel for review, analysis, reporting, and team oversight
• Identify opportunities to improve bookkeeping processes, workflows, and quality standards
• Maintain understanding of Australian accounting and tax requirements

Senior Manager, Accountant

Performance Marketing

• Develop and own the overall paid media strategy across Google Ads, Meta, and other platforms as needed
• Translate business objectives such as ROAS, CPA, lead volume, and revenue targets into channel and budget strategies
• Reframe KPIs around CPL/CPA, MQLs, lead volume, and traffic quality
• Continuously test, analyze, and optimize campaigns using performance data
• Identify new growth opportunities, audience segments, and untapped channels
• Manage budget allocation across campaigns and channels to maximize return
• Report performance with clear insights and strategic recommendations
• Collaborate with creative and content teams to align ad creative with conversion performance
• Monitor platform changes, algorithm updates, and industry trends

PPC/Performance Marketing Specialist – Google, Meta Ads

• Create branded motion graphics, animated titles, lower thirds, transitions and other visual assets for social and digital content
• Edit long-form video content into engaging short-form assets for Instagram, TikTok, Facebook, YouTube Shorts and LinkedIn
• Repurpose existing footage into multiple platform-specific edits and formats
• Maintain consistent branding, visual style and production quality across all video and motion content
• Collaborate across the Design, Video and Marketing teams on creative direction, revisions and feedback
• Manage a steady volume of projects and prioritize work according to deadlines

Video Editor – Motion Graphics

• Provide comprehensive administrative and operational support to the Director and Office Manager
• Manage and prioritise the Director’s email inbox, including triage, categorisation, priority flagging, and drafting routine replies
• Update HubSpot CRM, log client interactions, and generate weekly reports and dashboards
• Process Fireflies/Fathom meeting transcripts into action items, distribute them, and track follow-ups
• Convert voice notes and Loom recordings into written SOPs
• Schedule Instagram posts, manage the content calendar, and respond to comments and direct messages
• Post SEEK job ads, screen applications, and prepare shortlist summaries
• Conduct competitor research and support tender formatting, proposal preparation, and presentations
• Manage calendars and coordinate meetings with clients and subcontractors
• Compile and compare monthly fuel-card and petrol-usage statements
• Source vehicle insurance and servicing quotes and prepare quarterly cost comparisons
• Chase and reconcile site-staff timesheets and liaise with the external bookkeeper for payroll processing
• Track training and compliance expiry dates, book refresher courses, and send staff reminders
• Perform data entry, filing, digital archiving, stationery and office-supply research, and general administrative tasks

Virtual Assistant – Construction

General

• Review service reports and identify items requiring quotation
• Build quote information, including repair/service descriptions and applicable pricing
• Obtain supplier quotes and pricing for required parts, materials, or services
• Prepare and maintain accurate quotes and supporting documentation
• Catalogue items and assist with category creation and management
• Maintain operational records, registers, and compliance-related documentation
• Update spreadsheets used for registers, scheduling, and operational tracking
• Support asset management and general administrative requirements
• Manage competing priorities based on client requirements, KPI commitments, and operational deadlines
• Communicate proactively with the wider team regarding progress, outstanding information, issues, and potential delays
• Take ownership of assigned tasks and follow them through to completion

Admin & Estimating Support Coordinator

Human Resources

• Provide day-to-day HR support to managers, franchise partners, and employees
• Manage HR documentation, employment contracts, employee records, templates, and HR systems including TANDA and Humanforce
• Coordinate HR, compliance, and system audits, including Award/pay rate updates and required follow-ups
• Support Australian employment compliance, including Modern Awards, Enterprise Agreements, workplace policies, and WorkCover/claims administration
• Coordinate employee onboarding, offboarding, engagement surveys, retention, career development, recognition, and other People & Culture initiatives
• Maintain organisational charts, position descriptions, workplace access/security records, and general Support Office administration
• Coordinate visa and sponsorship administration, including documentation, costs, key dates, employee liaison, and external migration advisors
• Develop HR resources and provide guidance/training on policies, systems, compliance, and employment processes
• Maintain confidentiality and accurate records, escalating complex or high-risk matters to the HR Manager
• Assist with broader HR and People & Culture projects as required

Human Resources Administrator

Graphics Designer

• Create high-quality static and video creative for Meta ads, email marketing, and social media across multiple brands
• Produce mortgage advertising focused on non-bank specialty lending and debt consolidation
• Turn raw skincare footage into polished 15–20 second video ads and static creative
• Create content for a daily multivitamin supplement brand
• Develop creative variations from winning concepts, hooks, formats, and visual angles
• Review creative performance using hook/hold rate, CTR, and Meta Ads Manager data
• Use performance insights to inform new creative iterations
• Rapidly produce new variants from existing winning creative
• Use AI for image generation, video, voiceover, editing, enhancement, and upscaling
• Maintain brand consistency while adapting creative to different audiences and offers
• Support email creative for a database of 10,000+ HubSpot contacts
• Build social content where required without prioritizing it over paid creative production
• Work directly with the founder across three Australian brands

Graphic Designer, Content Specialist

• Own and manage Google Ads campaigns targeting residential and commercial audiences across regional Australia
• Build, optimise, and scale paid search campaigns, including keyword strategy, bidding, audience targeting, ad structure, and conversion tracking
• Optimise CTR, CPC, Quality Scores, conversion rates, and lead quality
• Lead SEO initiatives, including on-page optimisation, keyword research, technical SEO improvements, and content recommendations
• Support a website domain migration while preserving SEO rankings and search visibility
• Update and manage website content, landing pages, images, and copy through WordPress
• Assist with Meta advertising campaign rollout and optimisation
• Analyse campaign and lead data and provide actionable performance recommendations
• Prepare regular marketing performance, lead generation, and ROI reports
• Collaborate on customer messaging, targeting strategies, and conversion opportunities
• Review and improve email marketing deliverability and customer communication flows
• Use AI tools and automation for reporting, research, and content workflows
• Proactively recommend improvements across marketing, advertising, and digital strategy
• Align with AU business hours, approximately 9 AM–5 PM Monday to Friday