Executive Assistant – Project Coordinator
RunRemote
Posted: 10/20/2026Cloud
Dental Billing & Insurance Virtual Assistant
Winning Assistants LLC
Posted: 10/20/2026
Dental Insurance & Prior Authorization Virtual Assistant
Venon Solutions
Posted: 10/19/2026CloudMacOS
Medical Virtual Assistant
Venon Solutions
Posted: 10/19/2026
Executive Assistant – Job File Coordinator
SnappyCX
Posted: 10/18/2026Healthcare Administrative Virtual Assistant – ABA Therapy
Winning Assistants LLC
Posted: 10/18/2026Medical Virtual Assistant – Patient Scheduling, Billing Support
Winning Assistants LLC
Posted: 10/17/2026Healthcare Executive Assistant
SnappyCX
Posted: 10/15/2026
Executive Assistant
Assist World
Posted: 10/15/2026
Freight Virtual Assistant – Carrier-Side
Join OurAssistants
Posted: 10/15/2026
Medical Executive Assistant, Care Coordinator
Staffing For Doctors
Posted: 10/15/2026
Executive Assistant
Pear Tree.
Posted: 10/15/2026Executive Assistant, Bookkeeper – Beverage
Pear Tree.
Posted: 10/15/2026
Medical Virtual Assistant, MVA
GoLean Health
Posted: 10/13/2026SOAP
Medical Virtual Assistant, MVA
GoLean Health
Posted: 10/13/2026SOAP
Medical Virtual Assistant, MVA
GoLean Health
Posted: 10/13/2026SOAP
Medical Virtual Assistant, MVA
GoLean Health
Posted: 10/13/2026SOAP
Medical Virtual Assistant, MVA
GoLean Health
Posted: 10/13/2026SOAP
Executive Assistant – Outreach & Marketing
RecruitGo
Posted: 10/11/2026
Executive Assistant – Marketing and Communications Support
FreedUp
Posted: 10/11/2026Virtual Assistant – Patient Care Coordinator, Outpatient Mental Health
Staffing For Doctors
Posted: 10/10/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational skills and attention to detail while managing multiple projects and administrative tasks. Proficient in using project management tools and cloud-based document management systems to enhance efficiency and communication among stakeholders.
Highest-signal resume keywords
Project ManagementAdministrative SupportMicrosoft Outlook ProficiencyProperty Development ExperienceExcellent Written And Verbal Communication
Tech Stack
Tools & technologiesAbout the role
Key responsibilities & impact- Manage calendars, meetings, emails and correspondence for three principals
- Schedule appointments and site visits, maintain calendars and draft emails for review or approval
- Provide day-to-day administrative support and manage competing priorities
- Track deadlines, provide reminders and coordinate administrative or personal requests
- Monitor project management systems and track outstanding tasks across multiple projects
- Follow up with consultants, engineers, contractors and stakeholders to secure deliverables on time
- Coordinate project-related requests and communications
- Follow requests from initial instruction through completion and keep stakeholders informed
- Support on-site activities by contacting contractors, coordinating material orders and recording project information
- Maintain accurate project files and records in OneDrive, spreadsheets and other systems
- Organise drawings, engineering reports, building plans, bushfire reports, contracts, disclosure plans and other documentation
- Control document versions and distribute correct plans, reports and records
- Act as a communication link between principals, consultants, contractors, engineers, suppliers and other stakeholders
- Provide administrative support for property acquisitions
- Maintain property and project records and prospective buyer information and CRM records
- Coordinate social media posts, EDMs and newsletters
- Identify workflow improvements and use AI tools and digital systems to improve administrative efficiency
Requirements
What you’ll need- 4+ years of demonstrated experience in an Executive Assistant, Project Coordinator, Project Administrator, Operations Coordinator or similar role involving substantial administrative and coordination responsibilities
- Exceptional organisational skills and attention to detail
- Proven ability to track tasks, manage follow-ups and take ownership through to completion without constant supervision
- Excellent written and verbal English communication skills
- Strong interpersonal skills and emotional intelligence
- Sound judgement and prioritisation skills
- Strong computer literacy
- Ability to work independently using email, calendars, spreadsheets, cloud-based document management systems and project management tools
- Experience in property development, civil construction, building, engineering, infrastructure or another project-based industry
- Familiarity with technical project documentation, including engineering drawings, construction plans, bushfire reports, contracts and disclosure plans
- Experience supporting founders, directors or business owners in a lean team
- Familiarity with Monday.com or similar project management and CRM platforms
- Proficiency in Microsoft Outlook, OneDrive and Excel
- Experience in property acquisitions, acquisition correspondence, sales administration or buyer database management
- Exposure to marketing coordination or AI tools
- Must work 9:00AM–6:00PM Australian time
- Independent contractor arrangement
Benefits
Comp & perks- Great opportunities for career growth
- Opportunity to work in an amazing environment
- 100% remote work
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTask TrackingDocument ControlEmail DraftingProject CoordinationData ManagementTechnical Documentation FamiliarityCRM ManagementWorkflow ImprovementAI Tools Utilization
Soft Skills
Organizational SkillsInterpersonal SkillsEmotional IntelligenceJudgementPrioritization Skills
Tools & Technologies
OneDriveExcelMonday.comProject Management ToolsCloud-Based Document Management Systems
Industry Keywords
Property AcquisitionsCivil ConstructionBuildingEngineeringInfrastructure