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Administrative Assistant
Delegate CXCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities with expertise in project coordination, document control, and compliance management within the construction industry. Proficient in managing project documentation, tracking certifications, and utilizing tools like Microsoft Office and Procore.
Highest-signal resume keywords
Project CoordinationDocument ControlMicrosoft Office ProficiencyConstruction Compliance KnowledgeProcore Familiarity
About the role
Key responsibilities & impact- Provide remote administrative support to the Operations Manager and Project Management team
- Prepare, organize, and track construction submittals, RFIs, and related project documentation
- Maintain accurate submittal logs, RFI logs, project action-item trackers, compliance logs, and electronic records
- Follow up with project teams, subcontractors, suppliers, and general contractors on outstanding documentation
- Organize project files, drawings, correspondence, and records in SharePoint, Microsoft Teams, and Procore
- Assist with project closeout packages, including warranties and O&M manuals
- Request and track certificates of insurance, W-9s, licenses, and other subcontractor documents
- Collect certified payroll documentation and assist with LCPtracker entries where authorized
- Prepare standard subcontract packages and track signature and execution status
- Track safety training certifications, expiration dates, site access, badging, and project-specific onboarding requirements
- Update administrative trackers, project schedules, and task lists
- Coordinate meetings and prepare agendas and follow-up notes
- Assist with digital employee onboarding documentation and approved personnel records
- Track company license, registration, and certification renewals
- Prepare professional correspondence, forms, reports, and internal communications
Requirements
What you’ll need- Bachelor's degree in Business Administration, Office Administration, Construction Management, Engineering, or a related field preferred
- 2+ years of experience in administrative support, project coordination, or document control, preferably in the construction industry
- Strong verbal and written English communication skills
- Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
- Strong proficiency in Microsoft Office (Excel, Outlook, Word) and Microsoft Teams
- Familiarity with Procore, SharePoint, or similar document management systems preferred
- Familiarity with construction RFIs, submittals, and closeout documentation is an advantage
- Knowledge of subcontractor compliance requirements (COIs, W-9s, licenses) is an advantage
- Familiarity with federal construction documentation, certified payroll, or LCPtracker is a plus
- Ability to work independently, prioritize assignments, and follow up on deadlines without constant supervision
Benefits
Comp & perks- Industry-leading salary packages
- Permanent work-from-home setup
- Company equipment provided
- Government-mandated benefits employer share
- Internet stipends upon regularization
- HMO Coverage upon regularization (with an option to enroll as early as Day 1)
- PTO credits and service incentive leaves
- Major spring and winter company live events
- Monthly employee appreciation virtual events
- Company-provided career skills training courses
- A company culture focused on your personal and professional growth
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project Documentation ManagementConstruction SubmittalsRFI TrackingCertified Payroll DocumentationSubcontractor Compliance Requirements
Soft Skills
Strong Verbal CommunicationStrong Written CommunicationIndependent Work AbilityPrioritization Skills
Tools & Technologies
Microsoft TeamsSharePointProcoreLCPtracker
Industry Keywords
Construction ManagementAdministrative SupportProject Closeout PackagesSafety Training CertificationsFederal Construction Documentation