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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in end-to-end payroll processing, particularly in multi-state environments, with a strong focus on compliance with federal, state, and local payroll regulations. Proficient in payroll system administration and capable of leading payroll teams while managing complex payroll operations.
Highest-signal resume keywords
End-To-End Payroll ProcessingCalifornia Payroll CompliancePaylocity Payroll AdministrationCertified Payroll Reports PreparationPayroll Data Management
About the role
Key responsibilities & impact- Own end-to-end payroll processing for exempt and non-exempt employees across Alabama, California, Massachusetts, New Jersey, New York, North Carolina, South Carolina, Texas, Utah, Virginia, and the District of Columbia
- Manage contractor payment processing through Paylocity and coordinate payment details and approvals with Accounting and Finance
- Validate and process timecards, earnings, overtime, benefit deductions, garnishments, payroll adjustments, and other payroll inputs
- Partner with HR, Accounting and Finance, and business leaders on employee updates and payroll accuracy
- Maintain federal, state, and local payroll compliance, particularly California wage and hour requirements
- Establish and maintain certified payroll processes, including report preparation, reconciliation, submission, and verification of wage rates, classifications, fringe benefits, and records
- Own payroll system administration and configuration, including earnings and deduction codes, calculation rules, workflows, and reporting
- Evaluate, test, validate, and document system changes before deployment
- Manage payroll data imports, exports, mapping, and integrations
- Review and reconcile payroll, secure approvals, and resolve discrepancies and root causes
- Partner on payroll reconciliations, general ledger reporting, accruals, and month-end close
- Coordinate payroll tax reporting, quarter-end and year-end activities, and W-2 review and corrections
- Maintain payroll calendars, procedures, approval controls, audit-ready records, and support audits
- Respond to employee payroll questions and protect confidential payroll information and system access
- Assess workload and complexity, recommend process, technology, and staffing improvements, and develop training resources
- Report to the Chief Human Resources Officer and help build and lead a payroll team as complexity increases
Requirements
What you’ll need- 8+ years of hands-on payroll experience, including ownership of payroll processing and payroll system administration
- Prior experience managing or supervising people, with comfort starting as an individual contributor while building a team over time
- Experience managing high-volume, multi-state payroll for exempt and non-exempt employees
- Demonstrated knowledge of California payroll requirements and applicable federal, state, and local wage and hour and payroll tax rules
- 2+ years of hands-on experience processing California payroll for hourly employees, including daily overtime and meal and rest break rules
- Hands-on experience preparing and submitting certified payroll reports, such as Form WH-347 or a state equivalent
- Experience administering applicable prevailing wage and fringe benefit requirements
- Experience completing at least one payroll system implementation, such as Paylocity or a similar system, including requirements gathering, configuration, data validation, testing, and go-live
- Experience administering Paylocity Payroll and HRIS, including system configuration, reporting, and contractor payment processing
- Demonstrated ability to configure and adjust payroll rules, codes, and workflows as business needs and compliance requirements change
- Experience managing payroll data imports, exports, and mapping, including identifying and resolving data discrepancies
- Proficiency in Microsoft Excel for payroll analysis, validation, and reconciliation
- Strong written and verbal communication skills
- Ability to independently manage priorities, meet payroll deadlines, and handle sensitive information with discretion
- Certified Payroll Professional (CPP) certification from PayrollOrg preferred
- Experience building payroll processes and supporting expansion into new states or locations preferred
- Experience training or mentoring payroll colleagues or leading payroll projects preferred
- Experience applying AI-assisted tools to automate or verify payroll processes preferred
Benefits
Comp & perks- Monthly benefits stipend that employees can apply toward health, dental, vision, or other coverage
- 9 paid federal holidays per year
- Equal employment opportunities
- Reasonable accommodations throughout the application and hiring process and during employment
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll ProcessingPayroll System AdministrationPayroll ComplianceData ValidationPayroll Tax ReportingCertified Payroll ReportsPayroll Data ImportsPayroll Data ExportsMicrosoft ExcelPayroll Adjustments
Soft Skills
Strong Communication SkillsIndependent Priority ManagementDiscretion with Sensitive Information
Tools & Technologies
PaylocityPayroll SystemsHRIS
Certifications & Qualifications
Certified Payroll Professional (CPP)
Industry Keywords
Multi-State PayrollWage and Hour RequirementsFringe BenefitsCertified Payroll ProcessesPayroll Reconciliation