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Payroll Assistant
Vituity
Posted: 10/15/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive payroll management expertise, including multi-state payroll regulations, compliance with federal and state laws, and proficiency in payroll systems such as ADP and UKG. Proven ability to lead teams, optimize payroll processes, and enhance operational efficiency through analytics and automation.
Highest-signal resume keywords
Payroll Management ExperienceMulti-State Payroll ExpertiseADP SmartCompliance ExperienceCertified Payroll Professional (CPP)Microsoft Excel Proficiency
About the role
Key responsibilities & impact- Oversee end-to-end payroll operations and ensure adherence to applicable federal, state, and local payroll, wage and hour laws, and FLSA requirements
- Manage payroll inquiries and issue resolution
- Review payroll-related journal entries, reconciliations, and variance analyses
- Fulfill internal and external audit requests and provide ad-hoc reporting and routine payroll reconciliations
- Serve as the primary point of contact for payroll vendors and third-party providers, including ADP
- Conduct payroll and timekeeping audits, reconciliations, tax filings, and year-end processes, including W-2 preparation and regulatory reporting
- Partner with the Person Office, Benefits, Finance, Operations, and other stakeholders to provide payroll guidance
- Develop, document, and maintain payroll SOPs and internal controls
- Drive process standardization and optimization across U.S. payroll operations through automation, simplification, and self-service
- Lead and coordinate employee trainings for orientation and process adoption
- Use digital tools, analytics, and reporting to improve payroll efficiency, accuracy, scalability, and employee experience
- Lead, coach, and develop a team of Payroll Specialists
- Resolve tax issues and payroll-related reconciling items with ADP Tax Services, taxing authorities, accounting, and ADP support
- Maintain and process annual escheatments to various state entities
Requirements
What you’ll need- 5+ years of payroll management experience, including direct people leadership
- Extensive multi-state payroll experience, with strong expertise in California and Pennsylvania payroll regulations
- High efficiency and advanced proficiency in Microsoft Excel and Microsoft Office applications
- In-depth knowledge of Federal, State, and Local tax jurisdictions, wage and hour laws, and FLSA
- Hands-on experience with UKG timekeeping systems
- Experience working with ADP SmartCompliance and post-payroll services
- Proven ability to operate effectively in a fast-paced, high-turnover environment while supporting employees with varying skill levels
- 5+ years of Canadian/Quebec payroll experience preferred
- Payroll implementation experience desired
- Experience with SAP Employee Central Payroll (ECP) and/or SAP S/4HANA Payroll desired
- Certified Payroll Professional (CPP) certification preferred
- Ability to sit for extended periods while working at a computer workstation
- Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment
- Ability to view and read information on a computer screen for prolonged periods
- Occasional standing, walking, bending, and reaching within the office environment
- Ability to communicate effectively in person, by telephone, and through electronic communications
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll OperationsPayroll ReconciliationTax FilingsW-2 PreparationPayroll AuditsProcess StandardizationPayroll ImplementationUKG Timekeeping SystemsSAP Employee Central PayrollFLSA Compliance
Soft Skills
Effective CommunicationTeam LeadershipProblem SolvingTraining and DevelopmentCustomer Service
Tools & Technologies
ADPMicrosoft OfficePayroll SoftwareDigital ToolsAnalytics Tools
Certifications & Qualifications
Certified Payroll Professional (CPP)
Industry Keywords
Federal Payroll RegulationsState Payroll RegulationsWage and Hour LawsPayroll ComplianceTax Jurisdictions