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Posted: 10/21/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in legal administrative workflows, client billing practices, and corporate governance tasks, while maintaining compliance with regulatory requirements. Proficient in managing multiple matters and enhancing operational efficiency through effective communication and organizational skills.
Highest-signal resume keywords
Legal Administrative WorkflowsClient Billing PracticesCorporate Governance TasksLegal Billing SoftwareMatter Management Systems
About the role
Key responsibilities & impact- Draft, proofread, and manage legal documents and correspondence
- Assist with preparation and review of corporate documents, filings, and minute books
- Support matter intake and maintain organized client files
- Conduct light legal research as needed
- Track compliance deadlines and keep corporate records up to date
- Liaise with attorneys and clients to resolve billing questions or discrepancies
- Partner with external service providers to implement and maintain billing tools
- Monitor WIP, aged accounts, and fee arrangements, ensuring adherence to client billing guidelines
- Support preparation and tracking of engagement letters, client intake forms, and compliance certifications
- Ensure client records meet regulatory and operational requirements
- Maintain databases and systems to improve matter management, reporting, and workflow efficiency
- Support conflict checks, including operating the conflicts system and reviewing conflict reports
- Contribute to corporate transactions, operational initiatives, and client-specific projects
- Coordinate with internal stakeholders and external counsel to support business and legal priorities
- Help define and standardize administrative and billing processes
- Contribute to projects that improve transparency and reduce administrative overhead
- Identify opportunities to streamline workflows and enhance the client experience
Requirements
What you’ll need- 3–5+ years of experience as a paralegal, legal assistant, or billing coordinator in a law firm
- Strong knowledge of legal administrative workflows, client billing practices, conflicts review, and timekeeping processes
- Familiarity with corporate governance tasks, including corporate filings, board materials, and maintaining minute books
- Experience with legal billing software, e-billing platforms, and matter management systems
- Excellent organizational skills with the ability to manage multiple matters simultaneously
- Clear, professional communication skills with attorneys, clients, and vendors
- Detail-oriented, with strong follow-through and commitment to accuracy
- Proactive and solutions-oriented mindset, able to thrive in a fast-paced environment
- Practical, hands-on AI usage in day-to-day work and ability to demonstrate AI tools, workflows, and outcomes during interviews
- Legally authorized to work in the United States on a full-time basis
- Located in New York City
Benefits
Comp & perks- 401(k) with employer match
- Health coverage
- Dental coverage
- Vision coverage
- Unlimited paid time off
- Free lunch in office daily
- Employee referral bonus program
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Drafting Legal DocumentsProofreading Legal CorrespondenceConducting Legal ResearchTracking Compliance DeadlinesManaging Client FilesPreparing Corporate DocumentsReviewing Conflict ReportsStandardizing Billing ProcessesMonitoring Aged AccountsImplementing Billing Tools
Soft Skills
Excellent Organizational SkillsClear Communication SkillsDetail-OrientedProactive MindsetSolutions-Oriented
Tools & Technologies
Legal Billing SoftwareE-Billing PlatformsMatter Management SystemsConflicts SystemDatabases for Matter Management
Industry Keywords
Corporate FilingsMinute BooksClient Intake FormsCompliance CertificationsOperational Requirements