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All Native Group, The Federal Services Division of Ho-Chunk Inc.Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced administrative support capabilities, including proficiency in Microsoft Office and effective communication skills. Maintains organized electronic filing systems and manages onboarding processes while ensuring compliance with security protocols.
Highest-signal resume keywords
Top Secret Security ClearanceMicrosoft Office ProficiencyAdministrative Support ExperienceElectronic Document ManagementInterpersonal Communication Skills
About the role
Key responsibilities & impact- Provide advanced administrative support to the Bureau of Medicine and support program management
- File records, organize schedules and travel, maintain inventory, track case referral progression, ensure case documentation is complete, perform basic data analysis, and maintain spreadsheet data
- Communicate clearly and concisely through correspondence, emails, memorandums, PowerPoint presentations, customer interactions, briefings, reports, and issue summaries
- Maintain office supplies, materials, psychological testing materials, and services; identify emerging needs
- Generate and track work orders
- Submit and track IT service center requests from initiation through resolution
- Oversee new employee onboarding and ensure new-hire checklists are complete
- Set up accounts for new staff in E2, OpenNet, ClassNet, JWICS, and payroll; guide new employees through onboarding
- Manage staff travel in E2
- Maintain the program office calendar for schedules, actions, deadlines, and leave
- Draft requests for new diplomatic passports
- Transition paper records to scanned electronic records
- Maintain an organized, accessible, security-compliant electronic document filing system
- Assess electronic filing accuracy and currency, and archive files as needed
- Work with the program manager and chief to maintain productivity metrics and case referral progression using Microsoft Excel
- Collect and collate budget information, costs, and fees
- Interface with vendors to obtain quotes and invoices
- Coordinate and synchronize personnel and project calendars
- Collect, catalog, and protect Personally Identifiable Information
- Draft correspondence or respond to inquiries related to policy and operational matters
- Complete complex administrative and clerical tasks supporting policy, operational, and clinical activities
Requirements
What you’ll need- High School diploma or equivalent
- Associate’s or Bachelor’s Degree
- Minimum of 2 years of experience supporting similar administrative or operational activities
- At least 2 years of work experience equivalent to the necessary knowledge, skills, education, and/or professional experience
- Top Secret security clearance required
- The posting also states a security clearance at the SECRET level is required
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Proficiency with office technology equipment
- Excellent written, communication, interpersonal, and critical thinking skills
- Ability to promote a teamwork environment
- Ability to remain in a stationary position 75% of the time
- Ability to work indoor conditions 90% of the time
- Ability to frequently move standard office equipment up to 25 pounds
- Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m., with potential rotating or static evening and/or weekend work due to the unit’s 24/7 nature
- Pre-employment drug screen required
- Subject to random drug screens throughout employment
Benefits
Comp & perks- Equal opportunity employer
- Preference may be extended to persons of Indian descent in accordance with applicable laws
- Drug-free workplace
- Pre-employment drug screen and random drug screens throughout employment
- Full-time employment
- Local business-day travel, with some out-of-area travel and overnight travel potentially expected
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data AnalysisSpreadsheet ManagementBudget Information CollectionCase Referral TrackingOffice Technology ProficiencyDocument Filing System MaintenanceTravel ManagementOnboarding Process ManagementRecord TransitioningWork Order Generation
Soft Skills
Excellent Written CommunicationCritical ThinkingTeamwork PromotionOrganizational SkillsCustomer Interaction
Tools & Technologies
E2OpenNetClassNetJWICSMicrosoft ExcelPowerPoint
Certifications & Qualifications
High School Diploma or EquivalentAssociate’s or Bachelor’s DegreePre-employment Drug Screen
Industry Keywords
Administrative SupportOperational ActivitiesSecurity CompliancePersonnel ManagementPolicy and Operational Matters