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Studio & Administrative Assistant
Assist WorldPosted 10/21/2026part-timeRemote • Philippines, South AfricaMid-LevelSenior💰 $700 - $800 per monthWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative skills, with proficiency in managing client communications, scheduling, and invoicing. Capable of utilizing various tools such as Mindbody and QuickBooks to support sales and marketing efforts effectively.
Highest-signal resume keywords
Mindbody ProficiencyQuickBooks InvoicingCustomer Service ExperienceData Management SkillsFluent English Communication
About the role
Key responsibilities & impact- Manage the studio information inbox, including sorting, prioritizing, responding to and flagging messages
- Monitor the Messenger AI platform
- Process bookings, packages, memberships and payments in Mindbody
- Manage class schedules, waitlists and schedule changes
- Enable and manage Zoom classes
- Handle monthly corporate invoicing in QuickBooks for partner-location classes
- Maintain accurate client data, records, spreadsheets and organized files
- Perform data entry and research projects
- Respond to client and prospective-client inquiries by email and text
- Answer questions about schedules, pricing, memberships and promotions
- Support the Sales Manager by maintaining lead and client records, logging inquiries and tracking follow-ups
- Run reports and send targeted emails
- Conduct proactive outreach during sales cycles and drip campaigns through LoyalSnap
- Handle administrative follow-up, including booking introductory classes, sending confirmations and updating records
- Prepare information for Sales Manager calls
- Write member-retention outreach
- Post daily class schedules using Canva templates and tag teachers
- Promote workshops and events on Mindbody and social media
- Send event follow-up emails and check staffing
- Run giveaways and weekly testimonial posts on Instagram and Facebook
- Schedule and send member communications, reminders and promotions
- Support email and retention campaigns
- Help grow new programs through marketing and sales once established
Requirements
What you’ll need- Minimum 3–4 years of experience in administrative support, virtual assistance, customer service or marketing/sales support
- Fluent, professional English, written and spoken, for U.S.-based clients
- Confident and engaged on calls and in meetings
- Highly organized, detail-oriented and reliable, with strong follow-through
- Self-starter who works independently, manages time well, and asks questions when unsure
- A good eye for design when working in brand templates
- Experience or proficiency with Mindbody, LoyalSnap, FitGrid, Attentive, Slack, Google Workspace, Canva, Instagram, Facebook, Zoom, QuickBooks (invoicing only), and Claude AI; training provided for Claude AI
- Nice to have: Mindbody or a similar platform (ClubReady, Momence)
- Nice to have: boutique fitness, wellness, yoga or Pilates background
- Nice to have: light bookkeeping or data management
- Nice to have: genuine interest in health and wellness
- Reliable high-speed internet, backup power, and a quiet, professional workspace
Benefits
Comp & perks- 100% remote work
- $50 birthday bonus
- $200 testimonial bonus
- No tracker
- Training provided for Claude AI
- Long-term role with potential for hours and responsibilities to grow
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data EntryBooking ManagementEmail MarketingLead TrackingReport Generation
Soft Skills
Highly OrganizedDetail-OrientedSelf-StarterEngaged CommunicationStrong Follow-Through
Tools & Technologies
MindbodyQuickBooksLoyalSnapCanvaZoom
Industry Keywords
Boutique FitnessWellnessYogaPilatesLight Bookkeeping