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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in event coordination, including logistics management, vendor relations, and budget tracking. Proficient in using project management tools and AI-enabled platforms to enhance operational workflows and ensure successful event execution.
Highest-signal resume keywords
Event CoordinationTradeshow Logistics ManagementProject Management ToolsB2B Event ExperienceOrganizational Skills
About the role
Key responsibilities & impact- Coordinate the operational lifecycle of assigned tradeshows and conferences, from initial planning and registration through onsite execution and post-event closeout.
- Own registration deadlines, exhibitor portals, show requirements, forms, badges, service orders, and other event deliverables; maintain status and escalate risks.
- Coordinate booth logistics, including freight, shipping and tracking, storage, material handling, installation and dismantling, and return shipments.
- Order and confirm show services such as internet, electrical, furnishings, lead retrieval, and other booth or venue requirements.
- Maintain inventories and movement records for booth properties, signage, collateral, swag, and branded assets.
- Build and maintain timelines, checklists, production schedules, staffing plans, and run-of-show documents.
- Prepare event materials and stakeholders for execution and provide hands-on onsite support, including travel, setup, troubleshooting, and vendor coordination.
- Support field programs, roundtables, and proprietary events.
- Coordinate communication with show organizers, venues, contractors, shipping providers, and other external partners.
- Track contracts, certificates of insurance, invoices, and event documentation.
- Coordinate event-related marketing deliverables with creative and marketing partners.
- Support lead-capture readiness and post-event handoffs.
- Maintain event trackers, budgets or expense records, project plans, files, and documentation.
- Use approved AI-enabled tools and digital platforms to improve event workflows; verify AI-assisted outputs and follow data-handling and confidentiality guidance.
- Identify and implement process improvements and assist with post-event reconciliation, closeout, and documentation.
Requirements
What you’ll need- Bachelor’s degree in Marketing, Communications, Event Management, or a related field preferred.
- 3+ years of experience in event coordination, field marketing, or tradeshow management, preferably in a B2B environment.
- Demonstrated experience coordinating tradeshow logistics, exhibitor requirements, vendors, service orders, shipping, and event deadlines.
- Exceptional organizational skills and attention to detail, with a systematic approach to tracking multiple workstreams, dependencies, and deadlines.
- Strong follow-through and accountability; able to anticipate needs, catch inconsistencies, maintain accurate records, and close out details without repeated reminders.
- Able to manage multiple events and shifting priorities in a fast-paced, deadline-driven environment while remaining calm, responsive, and precise.
- Comfortable using AI-enabled tools to support work and eager to learn new applications; able to evaluate outputs critically, protect confidential information, and maintain accuracy.
- Proficiency with project management and event platforms such as Wrike, Cvent, Asana, or comparable tools; strong working knowledge of common office and collaboration software.
- Clear written and verbal communication skills, with the ability to coordinate collaboratively with internal stakeholders and external partners.
- Resourceful problem-solver who takes initiative, raises issues early, and knows when to resolve a detail independently or escalate it.
- Willingness to travel approximately 30% as needed.
Benefits
Comp & perks- Health, Dental, and Vision Insurance
- 401(K)
- Flexible Time Off
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event CoordinationTradeshow LogisticsVendor ManagementBudget TrackingDeadline ManagementProcess ImprovementLead Capture ReadinessDocumentation ManagementInventory ManagementTravel Coordination
Soft Skills
Organizational SkillsAttention to DetailProblem-SolvingCommunication SkillsAccountability
Tools & Technologies
WrikeCventAsanaAI-Enabled ToolsOffice Software
Industry Keywords
Event ManagementField MarketingB2B EnvironmentExhibitor RequirementsService Orders