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Events Coordinator
University of Alberta
Posted: 10/3/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in corporate event planning and execution, with a strong focus on budget management, vendor negotiation, and attendee engagement strategies. Proficient in utilizing event management software and marketing tools to optimize event outcomes and enhance client experiences.
Highest-signal resume keywords
Event PlanningVendor NegotiationBudget ManagementB2B Event MarketingCvent Experience
About the role
Key responsibilities & impact- Develop event strategies aligned with business goals to maximize brand impact, client engagement, and pipeline
- Lead planning and execution of Elevate, the annual client conference, including venue and hotel contracts, vendors, AV, agenda logistics, attendee communications, sponsors, and on-site management
- Plan and execute regional networking events, trade shows, 15-20 industry events annually, league conventions, and national industry shows
- Plan executive dinners and client gatherings in priority markets
- Manage timelines across multiple events
- Work with sales to set meeting goals, book meetings, and follow up with leads
- Secure venues, catering, audiovisual, and other event services
- Negotiate and manage vendor contracts and oversee vendor performance
- Coordinate booths, sponsorships, shipping, swag, travel, and staffing
- Develop and manage event budgets, track expenditures, and optimize cost efficiency
- Measure leads, meetings, pipeline created, and attendee satisfaction
- Analyze post-event feedback and ROI metrics and recommend improvements
- Ensure smooth on-site execution, logistics, troubleshooting, and staff coordination
- Serve as primary contact for internal teams, vendors, and attendees
- Promote events through email, social media, and other channels
- Develop strategies to increase attendee engagement and participation
- Coordinate prospect and client webinars, including speakers, run-of-show, registration pages, promotion, and follow-up sequences
- Create and schedule LinkedIn and other social media posts
- Help executives and staff share event and thought leadership content
- Support blog posts, event recaps, case studies, and email campaigns
- Track and report on social engagement and event results
- Maintain marketing calendars, project timelines, and budgets
- Manage event and campaign lists and invitations in HubSpot
- Coordinate with designers, agencies, and vendors to keep projects on schedule
- Own Bankjoy's event program and support the marketing calendar
Requirements
What you’ll need- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field
- 5 years of experience in corporate event planning, conference management, or event marketing, ideally in B2B
- Track record of leading events from strategy through execution, including large multi-day conferences
- Strong vendor negotiation and contract management skills
- Experience developing and managing event budgets and reporting on ROI
- Ability to manage multiple events simultaneously with exceptional attention to detail and follow-through
- Experience with event management and marketing software such as Cvent, Eventbrite, HubSpot, Asana, or Trello, plus webinar platforms
- Excellent written and verbal communication, problem-solving, and organizational skills
- Ability to work independently
- Flexibility to travel and manage evening and weekend events as needed
- Authorization to work in Canada
- Ability to work standard business hours aligned with Eastern Time
Benefits
Comp & perks- Competitive compensation
- Stock options at a well-funded startup
- 100% of medical, dental, and vision premiums covered for individuals on the base plan (USA)
- 100% of extended medical, dental, and vision premiums covered for employees and their families under the comprehensive plan (Canada)
- Retirement plan with 4% company matching
- 8 weeks paid parental leave for birthing parents
- 4 weeks paid parental leave for non-birthing parents
- 3-5 weeks PTO depending on tenure
- 5 health days
- 15 holidays
- End of year shutdown
- Performance-based bonuses
- Remote first culture
- Fast-paced and collaborative environment
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Event Strategy DevelopmentContract ManagementROI AnalysisMulti-Day Conference ManagementTimeline Management
Soft Skills
Excellent CommunicationProblem-SolvingOrganizational SkillsAttention to DetailIndependent Work
Tools & Technologies
CventEventbriteHubSpotAsanaTrello
Industry Keywords
Corporate Event PlanningClient EngagementTrade ShowsNetworking EventsB2B