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Dazed MediaPosted 10/21/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $50,000 - $55,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with proficiency in managing office operations, coordinating logistics, and supporting executive functions. Exhibits effective communication and interpersonal skills while maintaining professionalism and discretion in a creative media environment.
Highest-signal resume keywords
Office CoordinationAdministrative SupportLogistics ManagementGoogle Workspace ProficiencyMicrosoft Office Proficiency
About the role
Key responsibilities & impact- Support the day-to-day running of the Dazed US office
- Coordinate with building management, front desk, cleaning, and hospitality teams
- Coordinate office maintenance, repairs, deliveries, and operational requirements
- Welcome guests and prepare meeting spaces
- Manage office supplies, equipment, refreshments, purchasing, inventory, and expenses
- Coordinate deliveries, shipments, courier services, and logistics
- Support office improvements, workspace changes, and studio-related projects
- Maintain office processes, resources, and documentation
- Provide administrative and logistical support across onboarding, offboarding, and general people operations
- Coordinate new-hire access, IT equipment, email accounts, workspace preparation, and introductory meetings
- Organize team lunches, celebrations, cultural outings, employee events, and other initiatives
- Provide administrative support to the People & Operations team
- Serve as a point of contact for employee office and operational questions
- Support US leadership with diary management, scheduling, and meeting coordination, particularly for the Managing Director
- Coordinate internal and external meetings, agendas, notes, action items, and follow-ups
- Support executive travel arrangements
- Assist with expense reporting, invoice processing, vendor coordination, and expense tracking with Finance
- Maintain operational documents, trackers, contact lists, and shared resources
- Provide administrative and organizational support across departments
- Support ad hoc operational and administrative projects
Requirements
What you’ll need- 0–3 years of relevant experience in an administrative, office coordination, operations, or executive support role, ideally within a creative, media, or agency environment
- Exceptionally organized, detail-oriented, and reliable, with the ability to manage multiple priorities and follow tasks through to completion
- Proactive, resourceful, and solutions-oriented approach
- Strong interpersonal and communication skills
- Comfortable supporting senior leadership and interacting with employees, clients, and external partners across different levels of the business
- Demonstrated discretion and professionalism when handling confidential information and employee-related matters
- Strong time management and prioritization skills
- Confident working with Google Workspace, Microsoft Office, and Apple Mac systems
- Willingness to learn new tools and processes
- Collaborative, flexible, and hands-on attitude
- Interest in Dazed Media, its creative vision, and the culture and industries in which it operates
Benefits
Comp & perks- Firsthand experience supporting the operations of an international creative media business
- Exposure to people operations, business administration, and executive support within a dynamic, collaborative environment
- Opportunities to take ownership of internal initiatives and contribute to the development of studio processes and employee experience
- Opportunity to work closely with experienced creative and business leaders across Dazed Media
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ManagementInventory ManagementExpense TrackingMeeting CoordinationDocument Maintenance
Soft Skills
Detail-OrientedProactiveStrong CommunicationTime ManagementInterpersonal Skills
Tools & Technologies
Google WorkspaceMicrosoft OfficeApple Mac Systems
Industry Keywords
Creative EnvironmentMedia IndustryAgency ExperiencePeople Operations