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Posted: 10/20/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative capabilities with expertise in billing, payroll processing, and project documentation. Proficient in managing EaaS agreements and maintaining regulatory documentation while ensuring effective communication and coordination within operations.
Highest-signal resume keywords
Billing AdministrationPayroll ProcessingProject DocumentationEaaS Agreement ManagementMS Office Proficiency
About the role
Key responsibilities & impact- Administer billings, reporting, and collections
- Provide daily support to the Operations Team and document requirements under EaaS agreements
- Manage, track, coordinate, report, and communicate CMMS activities internally and externally
- Schedule, dispatch, communicate, and report preventive maintenance and repair work orders
- Process payroll, including accurate employee time tracking, documentation, and timely submission
- Coordinate, develop, and issue monthly and annual EaaS agreement reports
- Track master service agreements, purchase orders, subcontractor COIs, and other contracting documents
- Process change orders and manage cost-tracking mechanisms in the accounting system
- Manage EaaS agreement documentation file structures
- Maintain and distribute regulatory documentation
- Support EaaS, client, and company events and functions
- Maintain and procure office supplies with manager approval
- Assist Operations with new-hire onboarding, including IT needs
- Assist with invoice coding and approvals
- Prepare and submit client billings and lien releases
- Assist with project documentation, including daily reports and forecasting
- Communicate relevant project information accurately to the project team
- Reconcile tool and rental equipment lists when applicable
Requirements
What you’ll need- Experience with MS Office, including Word, Excel, and Outlook
- Effective verbal and written communication skills
- Strong time management skills and ability to work under time constraints
- Detail-oriented and able to manage various ongoing projects in a fast-paced environment
- Ability to multitask and perform duties outside the scope of work when necessary
- Accounting, bookkeeping, clerical, and transactional experience
- Scheduling and dispatching experience
- Operational experience
- Payroll processing experience preferred
- High school diploma preferred
- Technical and/or bachelor degree preferred
- 3 years of administrative experience
- Ability to travel 0–5% of the time to job sites/office locations
- Ability to climb stairs
- Ability to perform repetitive motions involving wrists, hands, and/or fingers
- Ability to remain stationary, standing or sitting for prolonged periods
- Ability to adjust and/or move objects up to 20 pounds
Benefits
Comp & perks- Supportive environment valuing continuous learning and development
- Career advancement opportunities
- Collaborative and inclusive workplace
- Equal opportunity employment
- e-Verify program participation
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
AccountingBookkeepingClerical ExperienceSchedulingDispatchingTime TrackingCost TrackingInvoice CodingChange Order ProcessingRegulatory Documentation
Soft Skills
Effective CommunicationTime ManagementDetail-OrientedMultitaskingAdaptability
Industry Keywords
EaaS AgreementsCMMS ActivitiesMaster Service AgreementsPurchase OrdersSubcontractor COIs