Senior Manager, Participant Recruitment Strategy – Transformation
Headlands Research
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Headlands ResearchPosted 10/20/2026full-timeRemote • Florida • United StatesSenior💰 $120,000 - $150,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in clinical trial recruitment strategy, participant engagement, and operational execution, with a strong focus on enrollment forecasting and risk mitigation. Proven ability to lead cross-functional teams and manage complex projects in clinical research or healthcare operations.
Highest-signal resume keywords
Clinical Trial Recruitment StrategyEnrollment ForecastingCross-Functional Project LeadershipStakeholder ManagementAnalytical Problem-Solving
Tech Stack
Tools & technologiesAbout the role
Key responsibilities & impact- Develop and implement study-specific participant recruitment strategies across multiple therapeutic areas and research sites
- Create enrollment forecasting models, recruitment pacing assumptions, and risk mitigation plans
- Partner with Feasibility, Clinical Operations, and Business Development teams on proposal development and enrollment projections
- Analyze protocol criteria, competitive landscape, and participant population availability to assess recruitment feasibility and operational risk
- Identify enrollment barriers and implement strategic interventions
- Analyze network-wide recruitment funnel performance from inquiry through enrollment and retention
- Define recruitment business KPI requirements and strategic performance review frameworks
- Evaluate lead demand, qualification, screening conversion, enrollment velocity, retention, and cost-efficiency trends
- Own cross-functional recruitment transformation roadmaps, project plans, milestones, dependencies, risks, and delivery status
- Lead business-side platform rollout planning, operational readiness, workflow validation, user acceptance testing coordination, communications, and adoption measurement
- Establish standardized study launch recruitment readiness criteria
- Facilitate governance meetings, escalate delivery risks, and provide executive-level updates
- Align participant acquisition priorities and lead-quality feedback with Marketing and Digital Engagement teams
- Collaborate with Site Operations, Recruitment teams, investigators, and site leadership
- Drive scalable recruitment infrastructure, workflows, innovation, and process improvements
- Lead change management, stakeholder coaching, role-based training coordination, and adoption reinforcement
- Provide strategic guidance and mentorship without line management or recruiter call coaching responsibilities
Requirements
What you’ll need- Demonstrated experience leading multi-workstream implementations, enterprise process change, or complex cross-functional programs in clinical research or healthcare operations
- Ability to manage project governance, risk registers, dependencies, executive communications, and change adoption without direct authority over all participating teams
- Bachelor’s degree in Healthcare Administration, Public Health, Marketing, Life Sciences, or related field
- 5+ years of experience in clinical research recruitment, feasibility, Participant engagement, digital recruitment, or site operations
- 3+ years of leadership, strategic program management, or cross-functional project leadership experience
- Strong understanding of clinical trial recruitment strategy, participant engagement, enrollment forecasting, and operational execution
- Experience supporting multi-site clinical research studies and site network operations
- Strong analytical and problem-solving capabilities with experience interpreting recruitment and operational data
- Excellent communication, presentation, and stakeholder management skills
- Working knowledge of GCP, IRB/ethics requirements, Participant privacy expectations, and compliant participant-facing communication practices
- Preferred: Experience within a site network, SMO, CRO, or decentralized clinical trial environment
- Preferred: Experience with Salesforce, Marketing Cloud, Tableau, Big Query, CRM platforms, recruitment analytics tools, or marketing automation platforms
- Preferred: Background in participant recruitment strategy for CNS, metabolic, obesity, vaccine, or specialty therapeutic areas
- Preferred: Familiarity with digital participant acquisition strategies
- Preferred: Experience supporting sponsor-facing recruitment planning and feasibility discussions
- Preferred: Knowledge of AI-driven recruitment technologies, Participant segmentation, and predictive enrollment analytics
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Participant EngagementOperational ExecutionRisk Mitigation PlanningData AnalysisProject Governance
Soft Skills
Excellent CommunicationPresentation SkillsStakeholder Coaching
Tools & Technologies
SalesforceMarketing CloudTableauBig QueryRecruitment Analytics Tools
Industry Keywords
Clinical ResearchHealthcare OperationsGCPIRB/Ethics RequirementsDigital Recruitment