Senior Operations Manager
SPUN | Society for the Protection of Underground Networks
Posted: 10/19/2026
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Posted: 10/19/2026Senior Operations Manager
SPUN | Society for the Protection of Underground NetworksCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing administrative operations, compliance, and vendor relationships across multiple jurisdictions while ensuring adherence to regulatory requirements. Proficient in automating processes, maintaining IT security practices, and supporting organizational sustainability initiatives.
Highest-signal resume keywords
Operations ManagementGrants AdministrationPEO And Employer-Of-Record PlatformsIT Security PracticesRegulatory Compliance
About the role
Key responsibilities & impact- Own and maintain SPUN’s core administrative and back-office systems
- Administer software licenses, accounts, and system access throughout the employee lifecycle
- Manage vendors, procurement, contracts, and renewals
- Support expense processes, invoicing, and operational budget tracking
- Coordinate logistics for retreats and organization-wide gatherings
- Automate routine work, including with AI, where appropriate
- Manage offer letters, contracts, onboarding, offboarding, and personnel records
- Administer payroll inputs, benefits, and leave across PEO and employer-of-record providers
- Maintain the employee handbook and people policies
- Run recruiting logistics and manage contractor and consultant agreements
- Implement people processes such as onboarding programs and performance cycles
- Manage entity administration, registrations, filings, contracts, and compliance across operating countries
- Coordinate with outside counsel and support insurance and organizational policy management
- Track regulatory and employment requirements across jurisdictions
- Manage post-award grant administration, reporting calendars, deliverables, budgets, restricted funds, and funder compliance
- Administer outgoing grants and subawards, including agreements, due diligence, payments, and documentation
- Develop and administer travel and sustainability policies
- Track greenhouse gas emissions and identify reduction opportunities
- Incorporate sustainability into procurement and vendor decisions
- Maintain IT security practices, including access controls, device policies, password management, and backups
- Train staff on security practices and support data protection obligations such as GDPR
- Coordinate responses to security issues with the data team and external providers
Requirements
What you’ll need- 5+ years of experience in operations, ideally covering several listed operational areas
- Experience handling administration, employment, or compliance across more than one country
- Familiarity with PEO and employer-of-record platforms such as Justworks or Deel
- Ability to manage multiple moving parts, track details, and follow through reliably
- Ability to improve and document operational processes using good judgment
- Basic understanding of IT security and data protection
- Ability to manage contracts and regulatory requirements and know when to involve legal or financial experts
- Ability to handle sensitive personal, financial, and legal information with discretion and integrity
- Responsive, clear, and approachable communication across time zones and disciplines
- Motivation to support SPUN’s environmental NGO mission
- Preferred: experience in a nonprofit, NGO, research, or impact-driven organization
- Preferred: grants administration, including funder reporting and subaward management
- Preferred: experience with US and European requirements, particularly in the Netherlands
- Preferred: workplace systems and IT administration for a remote team
- Preferred: familiarity with GDPR and other data protection frameworks
- Preferred: familiarity with bookkeeping, budgeting, or finance operations
- Preferred: familiarity with organizational emissions tracking or sustainability programs
Benefits
Comp & perks- Health coverage
- Generous paid time off (PTO)
- Benefits tailored to local laws
- Support for health, well-being, growth, and balance
- Inclusive and supportive work environment
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
AdministrationCompliance ManagementContract ManagementBudget TrackingData ProtectionProcess ImprovementVendor ManagementPayroll AdministrationSustainability TrackingGrant Reporting
Soft Skills
Clear CommunicationAttention To DetailIntegrityResponsivenessApproachability
Tools & Technologies
JustworksDeelGDPR Compliance ToolsBudgeting SoftwareContract Management Systems
Industry Keywords
NonprofitNGOImpact-Driven OrganizationEnvironmental SustainabilityEmployment Regulations