University of Wisconsin-Madison

Research Coordinator

• Coordinate the day-to-day implementation of a two-year, externally funded research project in organizational behavior
• Coordinate study timelines and data collection
• Prepare and maintain IRB submissions, amendments, and research documentation
• Coordinate participant recruitment and payments
• Support development, pretesting, piloting, and launch of research materials
• Maintain organized study data and materials
• Implement quality-control procedures
• Coordinate research-assistant workflows
• Assist with data management, cleaning, documentation, research reports, and other outputs
• Conduct experiments or interviews, collect and analyze data, and document results according to established protocols
• Maintain research records according to established policies and procedures
• Compose and organize research reports and manuscripts
• Track supply and equipment inventory and place replenishment orders
• Schedule logistics and secure resources for research supplies, equipment, and facilities

Health Coordinator

• Orient department and affiliate site coordinators and teaching faculty to curriculum, policies, and logistics
• Maintain accurate records of curriculum, evaluations, and participation
• Schedule evaluations, assessments, teaching sessions, academic year calendars, and clinical rotation schedules
• Contribute to the design, development, and implementation of curriculum, evaluations, and computer-based and performance-based assessments
• Potentially manage the unit budget and approve unit expenditures
• Maintain understanding of accreditation, regulatory, hospital, clinical setting, and program requirements and policies
• Partner with faculty and educational leaders on learner engagement, career development, and physician pipeline initiatives
• Advise learners on program and institutional policies and procedures
• Serve as primary program contact with institutional offices and affiliated teaching sites in and out of Wisconsin
• Support undergraduate medical education, clinical learning experiences, educational programming, data management, reporting, process improvement, and technology-enabled curriculum delivery

Health Professions Education Coordinator

Business Analyst

• Create suppliers and maintain existing suppliers used by all campuses in the UW System
• Perform regular technical ERP software testing for system improvements and upgrades
• Assist in defining system requirements and selecting technology
• Perform basic data analysis to ensure data management objectives are met
• Assist with business process mapping using basic methodologies
• Assist with recommendations for technology solutions aligned with business strategies
• Assist in designing, developing, and implementing data reporting and business intelligence systems
• Provide basic procedural and technical guidance to unit staff on technology usage and management
• Assist in identifying, developing, and facilitating unit staff training opportunities
• Work on complex supplier file additions and edits
• Perform basic data analyses and reporting

SSFA Lead/Supplier Business Analyst

Director

• Provide executive leadership and strategic oversight for the Department of Medicine’s research portfolio
• Develop, implement, and direct research program policies, procedures, and operational strategies
• Lead long-term research strategic planning initiatives and align research programs with departmental and institutional priorities
• Serve as a key liaison and spokesperson for the Department of Medicine with internal and external stakeholders
• Develop, monitor, and audit research program budgets and allocate resources to support strategic priorities
• Identify and pursue opportunities to secure research funding and strengthen research infrastructure
• Assess organizational structures, systems, and processes and implement improvements to support research growth and effectiveness
• Provide leadership, supervision, mentorship, and professional development for research administration staff
• Build collaborative relationships across a complex, matrixed organization and navigate competing priorities
• Support faculty and research leaders in developing and advancing successful research programs
• Oversee departmental research events and research communication strategies, including professional development in grantsmanship
• Lead within a complex matrix spanning UW-Madison, the School of Medicine and Public Health, UW Health, and the VA
• Oversee central research resource allocation and shared research/processing laboratory spaces
• Capture, analyze, and present data to department leadership related to proposal statistics, award information, historical funding/trends, national rankings, and related metrics
• Develop, direct, and evaluate research program strategic planning initiatives and establish objectives for financial, administrative, and staffing resources
• Exercise supervisory authority over at least 2.0 full-time equivalent employees

Director of Research

Financial Planning and Analysis

• Manage the efforts of a collaborative finance team and support team development and success
• Provide expertise, facilitate training, coordination, and workload management across the team
• Serve as a key point of contact and partner for department administrators
• Facilitate and share unit or organizational budgets and large budget projections, including planning, policies, controls, procedures, forecasts, and analysis
• Recommend, interpret, disseminate, and implement unit-focused fiscal policies and procedures
• Exercise supervisory authority over at least 2.0 FTE or equivalent employees, as applicable
• Identify, verify, and audit financial charges and credits and authorize payments
• Participate in developing, maintaining, and monitoring automated financial information systems
• Advise unit leadership on financial operations, status, reporting, and process improvements
• Plan, direct, and engage in financial and/or accounting operations for multiple areas
• Coordinate data management, budget preparation and management, and financial reporting
• Analyze financial information and make recommendations to unit leadership
• Work remotely up to 3 days per week after onboarding and onsite at least 2 days per week

Financial Manager

Advisor

• Advise and facilitate college readiness programming for an assigned caseload of students through completion of the precollege program and post-secondary enrollment
• Serve as local site administrator for Academic Centers for Enrichment hosted within Milwaukee Public Schools
• Support partnerships between PEOPLE, Milwaukee Public Schools, and the Milwaukee community
• Lead implementation of program policies and procedures through oversight of day-to-day activities for program staff and student and community volunteers
• Develop and evaluate curriculum and programs and recommend improvements
• Exercise supervisory authority, including hiring, training, managing conduct and performance, and approving hours worked
• Identify, promote, and maintain external partnerships
• Serve as a main point of contact to students and provide information about educational options and academic requirements
• Schedule, secure, and communicate logistics and resources for pre-college programs
• Support students in identifying fields of study, career options, or programs and refer them to appropriate resources
• Assist with monitoring pre-college program budget spending
• Research, develop, facilitate, and deliver pre-college program content and materials to community members

Precollege Advisor

Communications

• Provide writing support and communications management for organizational communication campaigns, internal newsletter, leadership searches, signature events, storytelling and culture-building content, and intranet website
• Lead management of the school’s internal communications infrastructure
• Shape internal narratives and institutional culture
• Measure the impact of internal communications using data and metrics to drive optimization
• Work with leaders and subject matter experts across the school
• Partner with the associate director on communications related to executive leadership priorities
• Work independently on projects
• Lead communication efforts related to the school’s new strategic plan and continuous improvement initiatives
• Build awareness and support of the strategic plan and its progress
• Partner with stakeholders to translate operational needs and change initiatives into effective communications
• Plan and direct unit programs and projects, ensuring adherence to deadlines and budgets
• Coordinate internal communications messaging and campaigns with campus and health system partners
• Identify, propose, and implement new or revised operational policies and procedures
• Manage day-to-day operational unit plans aligned with strategic initiatives and established objectives
• Develop, implement, and deliver communication materials through various mediums
• Plan, write, and edit content for internal and external stakeholders

Internal Communications Manager

Nurse Practitioner

• Assist Principal Investigators and the clinical research team with clinical research study operations under research protocols and UW-Madison policies
• Conduct comprehensive medical assessments, including neurological and physical exams and detailed health histories
• Contribute to a multidisciplinary clinician panel with a geriatrician and neuropsychologist to reach consensus-based research diagnoses of dementia
• Travel to participants’ homes across the country for study visits, coordinating with University of Wisconsin Survey Center field interviewers
• Develop, implement, collect data, and evaluate primary health care services according to individual care plans
• Develop individualized care plans based on medical assessments and established rules and regulations
• Educate patients and support systems on condition management and health promotion
• Provide expertise, training, and guidance to the community, peers, and/or students
• Collaborate with research teams on study visit protocols, serious adverse event evaluation, medical-record prescreening, and interpretation of lab and imaging results
• Assess, diagnose, and treat illnesses and manage chronic health problems

Engineer

• Provide the Electrical and Mechanical Engineering groups with expertise and advice on strategy, design, and plans for PSL projects
• Develop user interface screens for the IceCube Upgrade project
• Work with ultra-high vacuum and ultra-high purity technology
• Design and optimize electrical, mechanical, and thermal systems
• Work with controls hardware
• Prepare reports of design status and/or technical research for professional organizations, government/sponsor review boards, and design reviews
• Participate in reviews
• Support problem, issue, and needs identification and provide solution options for strategic decision-making
• May supervise daily activities of unit or program staff, facilitate staff training, and resolve routine personnel issues
• Use computer design applications for modeling, sophisticated analysis, and optimization of large-scale design and fabrication efforts
• Coordinate project activities
• Conceptualize, specify, design, construct, integrate, operate, test, calibrate, document, and improve unique, large-scale instrumentation systems
• Conduct research and development of new processes, techniques, and approaches for advanced instrumentation systems
• Collaborate with researchers, scientists, faculty, private industry, and international collaborators

Instrumentation Engineer

• Lead complex data analysis and recommend improvements
• Serve as a strategic ERP advisor to leadership
• Define systems scope and objectives through research and fact-finding
• Lead requirements-gathering sessions with stakeholders and subject matter experts
• Drive the design and modification of complex business information systems
• Document requirements and resolve system logic challenges
• Identify, recommend, and implement programs and solutions balancing cost, performance, and resources
• Write and present detailed reports and documentation
• Perform project and functional requirements, functional/technical design, configuration, testing, and process documentation
• Identify change impacts and training needs
• Provide leadership and mentorship to lower-level staff
• Support and triage end-user issues
• Maintain system configuration, perform testing, and support end users according to WEST standards
• Design, develop, and implement complex data reporting and business intelligence systems
• Recommend technology solutions aligned with business strategies

• Provide leadership and oversight for extensive Department of Pediatrics research operations
• Provide leadership and strategic planning for centralized pre- and post-award research administration and support operations
• Work closely with academic operations, research operations and development, clinical research, and pre- and post-award management leaders
• Compile, analyze, and present proposal, award, trend, and national-ranking data to departmental, medical school, and health system leadership
• Strategize, refine, and implement policies and procedures supporting research and academic success
• Ensure timely and accurate financial reporting with principal investigators and plan research group/lab staffing levels
• Lead and coordinate research and development grant proposals, awards, and indirect cost return allocations
• Prepare return-on-investment analyses for department leadership
• Maintain and develop research content for the department website and intranet
• Develop and lead research administration education and training opportunities
• Lead research-related faculty onboarding, including startup funding requests, orientations, and check-ins during the first 18 months
• Directly supervise 2.0 FTE and indirectly supervise 7.0 FTE
• Manage large research projects and strategic initiatives
• Determine personnel needs and resource allocation plans
• Serve as liaison to internal stakeholder groups and consultant to project directors
• Provide technical expertise to research and operational personnel

Research Program Associate Director

Manager

• Oversee a varied portfolio of academic projects
• Provide research information, data analyses, and policy reports for strategic planning, decision-making, and resource allocation
• Advise and provide performance management support to division leadership
• Monitor project lifecycles, track progress, identify risks, recommend improvements, and collaborate to implement changes
• Assist in developing strategic planning initiatives and objectives aligned with the strategic plan
• Manage and evaluate portfolio budgets and objectives with stakeholders and leadership
• Prepare and disseminate portfolio reports according to established policies and procedures
• Develop, implement, and direct operating policies and procedures to comply with regulations, institutional policies, and project objectives
• Facilitate project requests
• Exercise supervisory authority over at least 2.0 full-time equivalent employees, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked

Academic Project Portfolio Manager

General

• Manage substance use prevention services in Wisconsin
• Develop and coordinate evidence-based prevention practices
• Establish and uphold grantee monitoring related to scope of work and funding intent
• Develop contracts
• Provide technical assistance and training
• Create required plans and reports
• Assess, plan, develop, implement, and evaluate prevention resources and services
• Strengthen and improve statewide prevention efforts
• Develop and implement operating policies and procedures aligned with the strategic plan
• Determine outreach program needs and personnel resource allocation
• Monitor the unit or program budget and approve expenditures
• Supervise strategic planning initiatives and objectives
• Review recommendations and provide input on new outreach programs or services

Substance Use Prevention Coordinator

Full-stack Engineer

• Analyze, design, develop, and support in-house applications, websites, interfaces, reporting systems, and LIMS supporting WSLH laboratories and divisions
• Research new technologies, methodologies, programming languages, and frameworks
• Review systems for cybersecurity threats and weaknesses and take corrective action
• Implement automated testing, source-code management, and CI/CD strategies and tools
• Perform systems analysis and document systems design
• Work with laboratory analysts to develop solutions, including cloud-based solutions, supporting research, analysis, and workflows
• Maintain existing programs and resolve problems
• Create new web and computer applications with development team members
• Develop data interfaces and APIs with internal and external systems, customers, and agencies
• Research and implement development tools and infrastructure
• Automate and improve development and release processes
• Develop data structure and systems performance strategies
• Train and provide technical guidance to lower-level staff
• Review systems requirements, designs, and business processes for alignment with IT and business strategies
• Support WSLH laboratories with testing, reporting, research, and other needs
• May supervise unit staff and resolve routine personnel issues
• Resolve complex technical design and system integration problems
• Lead application development, integration upgrades, and maintenance projects
• Conduct system analysis, interpret requirements, and develop detailed system design specifications
• Consult with clients on project status, proposals, and technical issues
• Ensure systems are safe and secure against cybersecurity threats
• Design and develop integrated applications meeting present and future business needs
• Determine testing methodologies and manage comprehensive test plans
• Work under the general direction of the Director of Dev/Ops
• Complete initial training 100% on-site; hybrid remote work may be granted afterward at manager discretion

Software Engineer/Developer IV

Educator

• Design, deliver, and evaluate research-based educational programming and services focused on natural resources and water in Wood County
• Build and strengthen partnerships among farmers, residents, watershed organizations, conservation partners, educators, and local officials
• Provide research-based education, outreach, and public engagement on water quality, water quantity, conservation practices, groundwater issues, and emerging water resource topics
• Support and coordinate watershed-based conservation initiatives, including producer-led watershed groups
• Connect communities with resources, funding opportunities, technical expertise, and innovative conservation approaches
• Serve as a local water resource leader and trusted source of information
• Identify emerging issues, foster informed dialogue, and connect community needs with Extension expertise
• Assist with monitoring outreach program budget spending
• Schedule and secure resources and communicate logistics for outreach programs
• Lead implementation of programs, policies, and procedures through oversight of day-to-day activities for program staff and student and community volunteers
• Deliver outreach program content and materials to community members
• Research, develop, and facilitate outreach program content and materials
• Identify, promote, and maintain external partnerships
• Communicate plans, activities, and achievements to Program Managers, partners, and relevant stakeholders
• Develop and evaluate curriculum and programs and provide recommendations for improvement
• Work occasional nights and weekends to meet program needs
• Travel periodically for in-state work