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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates proficiency in Microsoft Office Suite and AI tools to enhance productivity and streamline processes. Exhibits strong organizational skills and effective communication abilities to support senior leadership and manage office operations.
Highest-signal resume keywords
Microsoft Office ProficiencyAI Tools UtilizationProactive Problem-SolvingOrganizational SkillsClear Communication
About the role
Key responsibilities & impact- Use AI tools to solve problems, summarise information, support drafting and improve day-to-day work.
- Identify repetitive tasks and manual processes for automation, simplification or improvement.
- Suggest practical improvements to ways of working and information management.
- Prepare decks, agendas and meeting materials for Leadership, ExCo and Board meetings.
- Track actions and follow-ups from board meetings, offsites and all-hands sessions.
- Support the CEO and senior leadership with ad hoc business projects, research and follow-up actions.
- Manage office supplies, post, shared spaces and general office standards.
- Provide an organised experience for internal and external visitors.
- Support company events, meetings and office activities.
- Work with IT support and office suppliers to resolve issues.
- Liaise with building management and facilities teams regarding office issues and maintenance.
- Support health and safety processes, checks, records and communications.
- Manage the CEO’s diary, appointments, travel arrangements and correspondence.
- Provide administrative support to ExCo members.
- Coordinate ExCo, offsite and board meetings, including minutes, meeting rooms, IT setup and catering.
Requirements
What you’ll need- Confident using Microsoft Office, including Word, Excel, PowerPoint and Outlook.
- Keen interest in using AI and digital tools to work smarter, improve accuracy and save time.
- Responsible use of AI tools such as Claude, Copilot and Abundly.
- Proactive problem-solving and process improvement mindset.
- Clear and confident communication with colleagues, visitors, suppliers, building management and senior stakeholders.
- Highly organised and detail-focused, able to keep actions, meetings, deadlines and office priorities on track.
- Personable, flexible and calm under pressure, with the ability to juggle multiple tasks and priorities.
- Able to handle confidential and sensitive information with discretion and good judgement.
- Comfortable supporting office operations, facilities follow-up and basic health and safety processes, with a willingness to learn.
- Prior office, admin, PA/EA or business support experience, including internships or placements, is a plus but not essential.
- Must have the right to work in the United Kingdom; sponsorship is not available.
Benefits
Comp & perks- Comprehensive private healthcare through AXA covering optical, audio & dental.
- 25 days of annual leave + bank holidays + your birthday and a wellness day
- Dedicated pension plan through Aviva.
- Life Insurance 4x your annual salary.
- Enhanced Maternity & Paternity leave.
- Income protections policy.
- Work from anywhere for up to 1 month.
- Access to our employee wellbeing programme.
- Gym membership discounts.
- Flexibility in work schedules and locations, ensuring a work-life balance.
- This role can be fulfilled either with a hybrid approach or fully in-office – depending on your preference.
- An open and flexible culture that allows you to work in the best way for you.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAI ToolsProcess ImprovementMeeting CoordinationDiary ManagementOffice OperationsHealth and Safety Processes
Soft Skills
Proactive MindsetDetail-OrientedPersonableFlexibleCalm Under Pressure
Tools & Technologies
ClaudeCopilotAbundlyIT SupportOffice Supplies Management
Industry Keywords
Office AdministrationBusiness SupportFacilities ManagementMeeting ManagementConfidential Information Handling