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Export Development Canada | Exportation et développement CanadaCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with expertise in managing executive calendars, coordinating meetings, and preparing detailed documentation. Proficient in budget administration and fostering relationships across various stakeholders while maintaining confidentiality and exercising sound judgment.
Highest-signal resume keywords
Executive Calendar ManagementMicrosoft Office ProficiencyBudget AdministrationMeeting CoordinationBilingual in French and English
About the role
Key responsibilities & impact- Manage executive calendars, coordinate priorities, anticipate needs, and help leaders prepare for meetings and deliver commitments
- Coordinate meetings and events involving senior executives, government officials, industry partners, and other stakeholders
- Manage meeting logistics, including scheduling, preparation and circulation of materials, minute-taking, and action-item tracking
- Prepare agendas, attend meetings, record accurate minutes, track action items, and ensure follow-up
- Coordinate travel arrangements, transportation, accommodations, itineraries, and related expense processes
- Support team-building activities and events
- Resolve issues independently, prioritize competing demands, and make sound decisions
- Monitor and administer budgets across multiple accounts and cost centres
- Provide day-to-day administrative and operational support to leaders and team members
- Monitor priorities, deadlines, and deliverables, following up with stakeholders
- Maintain team records, collaboration sites, and shared resources
- Support onboarding and offboarding activities
- Identify opportunities to improve processes and efficiency
- Build and maintain relationships across the organization
- Coordinate procurement activities and third-party service providers
- Support preparation of briefing notes, correspondence, presentations, and executive-level materials
- Provide administrative and coordination support for strategic initiatives and special projects
- Support occasional needs outside regular working hours for time-sensitive priorities, travel, or external-stakeholder meetings
Requirements
What you’ll need- Completion of secondary school
- Minimum 5 years of experience in an Executive Assistant or administrative capacity supporting senior leaders or executives
- Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- Demonstrated experience managing complex calendars and meetings
- Ability to anticipate needs in a fast-paced environment
- Strong communication and ability to engage and provide feedback at various levels of seniority and with external stakeholders
- Exceptional organizational skills and attention to detail
- Ability to exercise judgment and independently manage competing priorities in ambiguous situations
- Experience preparing meeting agendas, materials, minutes, and action plans
- Experience administering, tracking, and reporting against budgets
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Dependable, adaptable, and able to work effectively in a fast-paced, changing environment
- Comfortable learning and using new technologies, including Microsoft Copilot and AI-enabled tools
- Candidates must meet requisite government security screening requirements
- Ability to work legally in Canada at the time of application is preferred
- Fully bilingual in French and English is an asset
Benefits
Comp & perks- Performance-based incentive
- Competitive compensation and benefits package
- Work-life balance
- Hybrid work options
- 3 to 4 weeks paid vacation
- Corporate closure period
- Summer early Fridays
- No-meeting Fridays
- Continuous learning opportunities
- Training programs
- Workshops
- Language training
- Employment equity and inclusive workplace
- Wellness initiatives
- Mental health support
- Fitness programs
- Volunteer opportunities
- Social responsibility programs
- Relocation assistance for eligible candidates
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementBudget TrackingMeeting PreparationMinute-TakingAction Item TrackingTravel CoordinationProcurement CoordinationProcess ImprovementDocument PreparationConfidential Information Handling
Soft Skills
Strong CommunicationOrganizational SkillsJudgment and Decision-MakingAdaptabilityRelationship Building
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsMicrosoft SharePointMicrosoft CopilotAI-Enabled Tools
Industry Keywords
Executive SupportAdministrative SupportStakeholder EngagementGovernment Security ScreeningOnboarding and Offboarding