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iA Financial Group (Industrial Alliance)Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced proficiency in Microsoft 365 tools and exceptional organizational skills while providing executive support in a fast-paced environment. Capable of managing confidential information with sound judgment and fostering collaboration across teams.
Highest-signal resume keywords
Executive Administrative SupportMicrosoft 365 ProficiencyOrganizational SkillsVerbal And Written CommunicationProblem-Solving Ability
About the role
Key responsibilities & impact- Provide proactive administrative and operational support to two Vice Presidents, including calendar, communication, priority, travel, and executive logistics management
- Coordinate leadership meetings, governance committees, and strategic events
- Prepare agendas, materials, action-item tracking, and follow-up
- Prepare, revise, translate, and format executive correspondence, reports, presentations, and business documentation
- Collaborate with Executive Assistants, internal partners, and external stakeholders
- Support onboarding, security requests, organizational updates, employee engagement initiatives, and operational processes
- Maintain workforce information and organizational charts while protecting confidential information
- Improve administrative processes and support less experienced administrative colleagues
- Contribute to special projects and evolving business priorities
Requirements
What you’ll need- 5 to 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization
- Exceptional organizational and time-management skills
- Sound judgment, discretion, and professionalism when handling confidential information
- Problem-solving ability and practical solution development
- Ability to build relationships and collaborate across multiple teams
- Clear and professional verbal and written communication
- Advanced proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote
- Responsible use of AI and emerging digital tools
- Ability to support and mentor colleagues without formal supervisory responsibilities
- Ability to work from the Toronto or Montreal/Brossard office and adapt to changing executive and business needs
- Advanced English proficiency required
- Advanced French proficiency a strong asset
Benefits
Comp & perks- A work environment where learning and development merge with a collective pursuit of excellence
- AI tools to increase personal effectiveness
- Healthy, safe, fair, and inclusive environment
- Hybrid work environment with flexibility and access to inspiring and innovative workspaces
- Flexible group insurance plans
- Competitive retirement savings plan
- Employee share purchase plan
- Vacation program, wellness days, and personal development days
- Telemedicine services
- Employee and Family Assistance Program (EFAP)
- Ergonomic furniture program
- Performance bonus
- Discounts on iA products
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Executive Correspondence PreparationAgenda PreparationAction-Item TrackingReport FormattingPresentation DevelopmentOperational Process SupportConfidential Information ManagementOnboarding SupportEmployee Engagement InitiativesSpecial Project Contribution
Soft Skills
Sound JudgmentDiscretionProfessionalismRelationship BuildingCollaboration
Tools & Technologies
Microsoft TeamsMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointMicrosoft OneNoteAI ToolsDigital Tools
Industry Keywords
Administrative SupportExecutive Logistics ManagementGovernance CommitteesStrategic EventsWorkforce Information ManagementOrganizational UpdatesFast-Paced OrganizationBilingual Proficiency