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Global University SystemsCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in coordinating financial transactions, employee reimbursements, and travel arrangements while maintaining accuracy and compliance. Proficient in utilizing advanced Excel functionalities and managing multiple stakeholders in a deadline-driven environment.
Highest-signal resume keywords
Advanced Microsoft Excel ProficiencyFinancial Transaction ProcessingOperations CoordinationReimbursement and Invoice ManagementExcellent Written and Verbal Communication
About the role
Key responsibilities & impact- Coordinate employee reimbursements and payment transactions for travel, marketing materials, events, vendors, and other approved business expenses
- Review requests, receipts, invoices, approvals, coding, and supporting documentation for completeness, accuracy, policy compliance, and timely processing
- Coordinate travel arrangements, registrations, accommodation, transportation, and related payments for recruitment activities, meetings, and events
- Track outstanding reimbursements, invoices, purchase requests, and transactions, following up with employees, approvers, Finance, Procurement, Accounts Payable, and vendors
- Reconcile expense and purchasing records, investigate discrepancies, and maintain accurate logs and documentation for reporting and audit purposes
- Guide employees on reimbursement, travel, purchasing, and payment procedures while handling financial and personal information confidentially
- Maintain Excel trackers and reports for expenses, transactions, activities, deadlines, campaign plans, and other operational requirements
- Prepare and distribute recurring and ad hoc reports, status updates, summaries, and supporting data
- Respond to team queries regarding campaign planners, reports, payments, processes, deadlines, and request status
- Review information for missing or inconsistent data and follow up with stakeholders
- Schedule meetings, coordinate calendars, prepare agendas and materials, and communicate logistical details and follow-up actions
- Draft and distribute team communications, reminders, announcements, operational updates, and requests for information
Requirements
What you’ll need- Bachelor’s degree in business administration, Accounting, Finance, or a related discipline
- Minimum of two years’ experience in operations coordination, administrative support, employee reimbursements, accounts payable or purchasing support, travel and event coordination, or financial transaction processing
- Experience supporting financial transactions, approvals, reconciliations, documentation, and cross-functional operational processes
- Experience working in a deadline-driven environment with multiple stakeholders and competing priorities
- Advanced proficiency in Microsoft Excel, including formulas, lookups, filters, sorting, pivot tables, data validation, reconciliation, and preparation of accurate trackers and reports
- Proficiency with Outlook, Word, PowerPoint, Teams, and shared document platforms
- Familiarity with SF, Power BI, and expense, purchasing, or finance systems is an asset
- Knowledge of reimbursement, invoice, purchasing, travel, expense-claim, payment, and reconciliation processes
- Strong numerical accuracy and ability to organise, validate, analyse, and present operational and financial information
- Excellent written and verbal communication, stakeholder service, follow-up, problem-solving, and prioritisation skills
- Ability to interpret procedures, apply sound judgement, work independently with minimal supervision, and escalate exceptions appropriately
- Exceptional attention to detail, organisation, discretion, accountability, and ownership of work involving money and confidential information
- Ability to manage approvals, competing deadlines, and persistent follow-up while keeping managers informed
- Ability to prioritise assignments, anticipate next steps, resolve routine issues independently, and escalate risks or delays
- Ability to build relationships with internal and external stakeholders, provide responsive service, protect confidential information, and contribute to an inclusive team environment
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Financial Transaction ProcessingReimbursement ManagementInvoice ReconciliationData AnalysisOperational Reporting
Soft Skills
Attention to DetailProblem-SolvingStakeholder ServiceOrganizational SkillsPrioritization
Tools & Technologies
Microsoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft TeamsSFPower BI
Industry Keywords
Accounts PayableExpense ClaimsTravel CoordinationFinancial DocumentationOperational Processes