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HarperCollins PublishersPosted 10/21/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $55,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while providing comprehensive administrative support in the publishing process, including managing schedules, processing invoices, and coordinating meetings.
Highest-signal resume keywords
Administrative SupportMicrosoft Word ProficiencyExpense TrackingCommunication SkillsOrganizational Skills
About the role
Key responsibilities & impact- Provide administrative support for the Publisher on fiction and memoir titles
- Support the Associate Publisher with presentations, expense tracking, seasonal deadlines, awards submissions, and invoice processing
- Order office supplies and distribute materials
- Book conference rooms
- Take minutes at weekly team and seasonal meetings
- Coordinate the publication process from manuscript to book under close supervision
- Assist with departmental special projects
- Draft correspondence and memos and complete internal forms
- Schedule, coordinate, and record minutes for meetings, video conferences, and conference calls
- Prepare and distribute materials for team, department, and seasonal meetings
- Process invoices and monthly expense reports
- Prepare materials for seasonal meetings and sales communications
- Order galleys and books for mailings
- Act as point person for awards submissions, including monthly deadline emails to editors
- Complete mailings as needed
- Transmit manuscripts to production and liaise with authors, agents, and other departments
Requirements
What you’ll need- College degree or equivalent work experience
- Ability to multi-task and manage time effectively
- Excellent writing, communication, and organizational skills
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Previous administrative or publishing-oriented intern experience is a plus
- Cover letters are strongly preferred
Benefits
Comp & perks- Comprehensive and highly competitive benefits package
- Physical health benefits
- Retirement and savings benefits
- Caregiving benefits
- Emotional wellbeing benefits
- Transportation benefits
- Elective benefits tailored to employees' needs and personal situations
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Expense ProcessingInvoice ProcessingManuscript CoordinationMeeting Minutes DocumentationPresentation Preparation
Soft Skills
Multi-taskingTime ManagementWriting Skills
Tools & Technologies
Microsoft ExcelMicrosoft PowerPoint
Industry Keywords
Publishing ProcessFiction TitlesMemoir TitlesAwards SubmissionsDepartmental Projects