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All Native Group, The Federal Services Division of Ho-Chunk Inc.Posted 10/20/2026full-timeFairview Heights • Illinois • United StatesJuniorMid-Level💰 $41,800 - $52,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and multitasking abilities while providing comprehensive administrative and operational support in compliance with DCSA policies. Proficient in managing sensitive information, coordinating across multiple stakeholders, and utilizing Microsoft Office Suite for effective communication and documentation.
Highest-signal resume keywords
Administrative Support ExperienceStrong Written And Oral Communication SkillsProficiency In Microsoft Office SuiteSecret Security ClearanceFamiliarity With DCSA Policies
About the role
Key responsibilities & impact- Provide day-to-day administrative, operational, and mission support to DCSA Region Mission Directors, Deputy Region Mission Directors, Field Supervisors/Managers, and staff
- Provide phone and desk coverage and serve as a point of contact for travel cards, access lists, badges, credentials, identification cards, rosters, equipment, vehicles, training, and personnel actions
- Coordinate calendars, schedules, conference rooms, reservations, and meeting logistics
- Apply and implement DoD and DCSA office policies and procedures
- Monitor mailboxes, assign action items, load tasks into agency task-management systems, and track responses
- Maintain office supplies, review invoices, support Government credit-card reconciliation, and coordinate equipment maintenance
- Maintain electronic and hard-copy records in accordance with DCSA records policy
- Protect, mark, account for, and destroy classified and CUI documents and files
- Draft, format, proofread, and finalize official correspondence, reports, presentations, and other documents
- Review incoming and outgoing correspondence and taskers for deadlines, accuracy, grammar, format, and policy compliance
- Prepare, package, send, and receive classified and unclassified mail and packages
- Enter and monitor actions in task-management systems and spreadsheets; flag active, near-due, and overdue items
- Maintain databases and spreadsheets tracking suspense’s, facility assignments, customer requests, training, and operational data
- Collect, collate, and report training and regional performance metrics
- Support civilian employee in- and out-processing, time and attendance, recruiting events, hiring selections, candidate communications, clearances, and onboarding
- Schedule orientations, workshops, briefings, recruiting events, and Executive Review Panels
- Support training records, HCMO Scorecard updates, awards programs, position classification, and desk audits
- Provide investigative management and program support to initiate, track, and complete investigative work
- Maintain organization charts, Outlook distribution lists, and SharePoint content
- Review Defense Travel System submissions and assist with authorizations, reservations, approvals, vouchers, and travel questions
- Prepare budget projections for travel, postage, supplies, training, and equipment
- Coordinate Government-owned vehicle requests, transfers, logs, dispatch, mileage, DPAS data, accidents, and check rides
- Operate Government-owned, leased, or rental vehicles for office use, deliveries, transportation, and property disposal
- Maintain property records and support equipment inventories and audits
- Coordinate equipment repair, technical support, custodial services, safety inspections, and self-inspections
- Issue and control building badges, identification badges, and keys
- Attend meetings, take and transcribe minutes, prepare read-aheads, and provide logistical support
Requirements
What you’ll need- At least two (2) years of relevant administrative, program, or office support experience
- Six (6) years of relevant administrative, program, or office support experience in lieu of a bachelor’s degree
- Bachelor’s degree or equivalent
- Strong written and oral communication skills
- Proficiency in English and Microsoft Office Suite
- Ability to handle Controlled Unclassified Information (CUI) and classified material in accordance with DCSA policies
- Strong organizational and multitasking ability
- Experience supporting senior executives or government agencies
- Familiarity with DCSA policies, investigative support functions, and automated task systems
- Ability to coordinate across multiple stakeholders and manage sensitive information
- Valid driver’s license
- Ability to operate Government-owned, GSA-leased, or short-term rental vehicles as required
- Proof of motor vehicle liability insurance
- Completion of GSA Defensive Driver training
- Secret security clearance
- Successful completion of pre-employment drug screen
- Ability to remain in a stationary position 75% of the time
- Ability to frequently move standard office equipment up to 25 pounds
- Ability to work indoor conditions 90% of the time
- Evening and weekend hours as required by business need
- Up to 10% local travel may be required
Benefits
Comp & perks- Comprehensive benefits
- Equal opportunity employer
- Veterans are encouraged to apply
- Drug-free workplace
- Pre-employment drug screen
- Random drug screens throughout employment
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Task Management SystemsDocument Drafting And FormattingBudget ProjectionsDatabase MaintenanceControlled Unclassified Information HandlingInvestigative Support FunctionsTravel CoordinationOffice Supply ManagementRecord KeepingMeeting Logistics
Soft Skills
Strong Organizational AbilityMultitasking AbilityInterpersonal CommunicationAttention To DetailStakeholder Coordination
Tools & Technologies
Microsoft Office SuiteDefense Travel SystemSharePointOutlookAutomated Task Systems
Certifications & Qualifications
GSA Defensive Driver TrainingValid Driver's LicenseProof Of Motor Vehicle Liability InsuranceSecret Security Clearance
Industry Keywords
DCSA PoliciesClassified Material HandlingGovernment Agency SupportOperational Data TrackingPersonnel Actions