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Signature Aviation
Posted: 10/19/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in coordinating end-to-end onboarding processes, managing contractor documentation, and maintaining accurate records while ensuring compliance with project-specific requirements. Proficient in utilizing Google Workspace and HRIS tools to streamline administrative workflows and enhance operational efficiency.
Highest-signal resume keywords
Onboarding CoordinationContract AdministrationGoogle Workspace ProficiencyStrong Organizational SkillsExcellent Communication Skills
About the role
Key responsibilities & impact- Coordinate the end-to-end administrative onboarding process for new contract experts across multiple projects
- Prepare, distribute, track, and follow up on independent contractor agreements and required onboarding documentation
- Ensure completion of consent forms, confidentiality agreements, and project-specific requirements
- Serve as the primary administrative point of contact for experts during onboarding
- Track onboarding progress and follow up on missing documents, signatures, and outstanding requirements
- Coordinate with IT on system access, account setup, and technical onboarding instructions
- Confirm onboarding completion before handing experts off to project teams
- Support onboarding for large groups during time-sensitive project launches
- Maintain contractor records, agreements, and documentation
- Support contractor status changes, project transitions, and offboarding
- Coordinate removal of system access and completion of offboarding requirements
- Assist People Operations with contractor-related administrative requests
- Identify documentation gaps and process inconsistencies, escalating issues when appropriate
- Partner with Community Manager, project managers, IT, Finance, People Operations, and project teams
- Provide status updates on onboarding progress, outstanding requirements, and potential delays
- Maintain onboarding trackers, contractor records, and operational spreadsheets
- Monitor tasks and deadlines; conduct routine documentation audits
- Create and maintain checklists, templates, and standard operating procedures
- Identify workflow improvements and reduce repetitive manual processes
- Support special administrative projects related to contractor operations
Requirements
What you’ll need- 2+ years of experience in HR coordination, People Operations, contractor administration, recruiting coordination, onboarding, or a similar operational role
- Experience coordinating onboarding, contracts, or administrative workflows involving multiple stakeholders
- Strong organizational skills and demonstrated ability to manage deadlines and track outstanding tasks
- Excellent written and verbal communication skills
- Proficiency with Google Workspace, particularly Google Sheets and Google Docs
- Experience working with HRIS, ATS, e-signature, or project management platforms
- Ability to maintain accurate records and work with sensitive information
- Experience supporting independent contractors, freelancers, or distributed workforces is a plus
- Experience managing high-volume or project-based onboarding is a plus
- Familiarity with contractor agreements, consent documentation, and access coordination is a plus
- Previous startup experience is a plus
- Ability to work independently, manage multiple priorities, adapt to evolving processes, and handle confidential information
Benefits
Comp & perks- Part-time schedule averaging approximately 20 hours per week
- Flexible scheduling and workload based on project needs
- Remote work
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
OnboardingContract ManagementDocumentation AuditsWorkflow ImprovementRecord Keeping
Soft Skills
Organizational SkillsCommunication SkillsAdaptabilityIndependenceProblem-Solving
Tools & Technologies
Google SheetsGoogle DocsHRISATSE-Signature Platforms
Industry Keywords
People OperationsIndependent ContractorsFreelancersProject ManagementStartup Experience