Facilities Manager
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Posted: 10/20/2026
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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in facilities management, including oversight of Health & Safety, budget management, and vendor relationships. Proficient in coordinating projects and stakeholders while ensuring compliance with statutory and regulatory standards.
Highest-signal resume keywords
Facilities ManagementHealth & Safety ManagementBudget ManagementVendor Relationship ManagementProject Coordination
About the role
Key responsibilities & impact- Oversee facilities operations across Waystone’s UK offices
- Directly manage and mentor the UK facilities team
- Maintain oversight of servicing, Health & Safety, risk controls, compliance documentation, budgets and projects
- Manage local UK facilities projects and coordinate internal stakeholders, facilities teams and external partners
- Support UK office moves, fit-outs, integrations, desk moves, seating plans and space utilisation
- Maintain project plans, action trackers and budget updates, escalating material risks and issues
- Support rollout of initiatives, systems, reports and processes affecting UK offices
- Coordinate Health & Safety actions, documentation and follow-up
- Support ESG and Position Green sustainability activities, information gathering, documentation and reporting
- Track assigned ESG actions with local representatives
- Oversee UK facilities budgets, expenditure, project costs, commitments, quotes and invoices
- Manage vendor relationships with vendors, landlords and building management
- Monitor vendor performance and contractual obligations; address service issues and escalate concerns
- Support procurement and onboarding of UK facilities vendors
- Establish and improve departmental documentation, registers, trackers and governance records
- Ensure assigned offices meet servicing, statutory, regulatory, documentation, risk-control and facilities standards
- Provide practical support to teams such as Marketing, Client Services and Communications
- Improve efficiency, repeatability and standards across the UK facilities function
- Provide team coverage for out-of-office periods and perform additional duties as required
Requirements
What you’ll need- An internationally recognised professional qualification
- Written and spoken English as a Mother tongue
- Mastery of MS Office including Outlook, Excel and PowerPoint
- Ability to write routine reports and correspondence
- Ability to perform each essential duty satisfactorily
- Ability to coordinate stakeholders, facilities teams, vendors and projects across UK offices
- Knowledge and ability to manage Health & Safety activities and documentation
- Ability to manage budgets, expenditure, project costs, commitments, quotes and invoices
- Ability to monitor vendor performance and contractual compliance
- Ability to use documentation, registers, trackers and governance records
- Ability to provide direction, development support, prioritisation, coaching and mentorship
- Ability to adhere to company policies, procedures, culture and values
- Ability to represent Waystone ethically and professionally
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Budget ManagementHealth & Safety DocumentationProject ManagementVendor Performance MonitoringDocumentation Management
Soft Skills
MentorshipStakeholder CoordinationCommunicationTeam DevelopmentProblem Solving
Tools & Technologies
MS OfficeExcelPowerPointOutlook
Certifications & Qualifications
Internationally Recognised Professional Qualification
Industry Keywords
Facilities OperationsCompliance DocumentationSustainability ActivitiesESG ReportingRisk Control