Executive Assistant – Chief Business Officer
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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive administration, including managing complex calendars, coordinating travel logistics, and executing high-level meetings. Proficient in communication and collaboration with senior leaders and cross-functional teams to ensure seamless operations and prioritization.
Highest-signal resume keywords
Executive Calendar ManagementComplex Travel CoordinationStrong Written And Verbal CommunicationDetail-Oriented ExecutionCollaboration Across Executive Offices
About the role
Key responsibilities & impact- Create leverage for Dropbox’s Chief Business Officer through exceptional executive administration, judgment, and follow-through
- Own and optimize a complex strategic calendar covering executive priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments
- Prepare meetings by coordinating attendees, context, agendas, pre-reads, links, decision points, and follow-up actions
- Coordinate domestic and international travel end-to-end, including itineraries, transportation, hotels, meeting logistics, time zones, contingencies, and preparation or recovery time
- Partner with the CBO’s Chief of Staff to track priorities, risks, requests, decisions, and follow-ups
- Collaborate with executive administrators, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs
- Track communications drafts, deadlines, approvals, distribution lists, links, and follow-through
- Plan and execute executive meetings, offsites, and leadership events, focusing on attendee experience, budget, and contingencies
- Maintain administrative systems including expenses, contacts, recurring meetings, action-item tracking, and executive reference materials
- Surface risks early, make recommendations, and own issues through resolution
Requirements
What you’ll need- 8+ years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organization
- Expertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time
- Experience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zones
- Strong written and verbal communication skills, including the ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partners
- Experience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to make order out of competing priorities
- Proven ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with a recommendation
- Demonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-through
- Experience working as part of an admin community and collaborating across executive offices rather than operating as an isolated support partner
- Comfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important details
- High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs, Dropbox, and AI tooling for efficiency through human-machine partnership
- Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel
- Preferred: Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organization
- Preferred: Experience working in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythms
- Preferred: Experience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level events
- Preferred: Experience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputs
- Preferred: Project or program management experience that complements, but does not replace, strong executive administration fundamentals
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Executive AdministrationCalendar OptimizationTravel PlanningEvent PlanningRisk Management
Soft Skills
JudgmentDecision-MakingPrioritizationAdaptabilityCollaboration
Tools & Technologies
SlackGmailConcurNavanGoogle DocsDropboxAI Tooling
Industry Keywords
C-Level Executive SupportTechnologySaaSCustomer EngagementLeadership Offsites