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Lotane & Associates, P.A.
Posted: 10/17/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing executive calendars, coordinating complex travel, and producing high-quality executive materials. Proficient in using modern productivity tools to enhance decision-making and streamline workflows while maintaining confidentiality and building trusted relationships.
Highest-signal resume keywords
Executive Assistant ExperienceCalendar ManagementTravel CoordinationGoogle Workspace ProficiencyMicrosoft Office Proficiency
About the role
Key responsibilities & impact- Support the CEO as a trusted partner and operational extension
- Own and manage the CEO's calendar according to business priorities
- Protect focus time and maintain a sustainable meeting load
- Design a lean cadence of recurring touchpoints and prioritize concise written updates
- Operate with delegated authority and make decisions independently
- Present recommendations, options, and tradeoffs for CEO approval
- Coordinate complex domestic and international travel, agendas, and briefings end to end
- Prepare meeting briefs, background materials, talking points, presentation materials, speaker notes, and executive documents
- Track decisions and action items to ensure follow-through and accountability
- Draft and review internal communications in the CEO's voice
- Liaise with the CEO, executive team, board members, and external partners
- Filter and prioritize inbound requests
- Introduce lightweight systems to improve follow-through, communication, and visibility
- Use AI and modern productivity tools to streamline workflows and enhance decision-making
- Handle sensitive information with discretion and maintain confidentiality
- Build trusted relationships across the organization
- Establish and fully own the CEO's operating cadence within 90 days
Requirements
What you’ll need- 10+ years as an Executive Assistant, including at least 3 years supporting a CEO
- Ability to work independently with minimal direction and exercise judgment on behalf of a senior executive
- Proficiency with Google Workspace and Microsoft Office
- Proficiency with calendaring, travel, and expense systems
- Strong design and presentation sensibility
- Experience producing executive-ready materials
- Experience coordinating board or executive-level materials is a plus
- Comfortable with occasional after-hours support tied to travel or urgent priorities
- Proactive, self-sufficient, decisive, and comfortable managing ambiguity
- Skilled at managing up and diplomatically protecting the CEO's time and priorities
Benefits
Comp & perks- Unlimited Paid Time Off (PTO)
- Competitive compensation package, including RSUs (Restricted Stock Units) for all employees
- Remote-first environment with flexibility and autonomy
- Regular team on-sites, company-wide events, and intentional gatherings
- Generous health and welfare plans, including one employer-paid employee-only plan
- Best-in-class Health Savings Account (HSA) employer contribution
- Low-cost vision and dental plans for employees and families
- Paid Parental Leave for birth, adoptive, and foster parents
- One year of diaper delivery for a newest family addition
- Recurring monthly phone and internet allowance
- Enhanced fertility and GLP-1 benefits
- Annual Learning & Development stipend for professional growth, skill-building, certifications, and continued education
- Chess and poker tournaments, catered lunches, happy hours, and wellness programming
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationExpense Systems ProficiencyExecutive-Level Material ProductionPresentation Design
Soft Skills
ProactiveDecisiveSelf-SufficientDiplomaticJudgment
Tools & Technologies
Google WorkspaceMicrosoft OfficeAI Productivity Tools
Industry Keywords
Executive AssistantCEO SupportConfidentialityStakeholder LiaisonMeeting Briefs