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Posted: 10/16/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational skills and precision in managing complex calendars, travel, and meetings for C-suite executives. Proven ability to build trusted relationships and improve team effectiveness through thoughtful coordination and communication.
Highest-signal resume keywords
Executive-Level SupportCalendar ManagementTravel CoordinationWritten And Verbal CommunicationRelationship Building
About the role
Key responsibilities & impact- Manage the CMO’s complex, fast-moving calendar across internal and external commitments and global time zones
- Maintain a rolling view of upcoming meetings, campaign and launch milestones, external engagements, deadlines, and decisions
- Identify conflicts and dependencies early and keep logistics and follow-through precise
- Coordinate meeting logistics and create briefs, agendas, presentations, and other materials
- Capture decisions and commitments, track follow-ups, and clarify owners and next steps
- Triage incoming requests, draft or coordinate responses, and elevate decisions with context and recommendations
- Represent the CMO professionally and discreetly with employees, executives, agencies, creative partners, and external stakeholders
- Coordinate Marketing leadership and team meetings, planning sessions, offsites, and gatherings
- Organize agendas and pre-reads, capture actions and decisions, and maintain systems for visible priorities, owners, and deadlines
- Drive Marketing team efficiency by connecting cross-functional partners, clearing project blockers, and aligning campaign, event, and launch milestones
- Plan and execute major team offsites
- Arrange domestic and international travel, accommodations, ground transportation, itineraries, and expense reporting
- Build trusted relationships, learn working preferences, and establish repeatable communication and planning practices for the CMO’s office
- Partner with the Administration team and suggest practical improvements
- Handle confidential business, people, and marketing information with discretion
Requirements
What you’ll need- 8+ years of experience providing executive-level support to a C-suite or senior executive
- Experience supporting a Marketing, Brand, Communications, or other externally facing leader is a plus
- Exceptional organization and precision managing complex calendars, travel, meetings, expenses, and competing priorities
- Proactive, forward-looking approach to anticipating needs, conflicts, and missing context
- Ability to clarify ambiguous priorities, confirm decisions and deadlines, communicate tradeoffs, and use good judgment
- Clear, direct, and diplomatic written and verbal communication
- Ability to synthesize information and handle sensitive conversations with tact
- Strong working relationships through trust, discretion, emotional intelligence, and reliable follow-through
- Confidence engaging with senior leaders and external partners
- Calm adaptability when plans change and ability to prioritize independently
- Interest in improving team effectiveness through lightweight processes and thoughtful coordination
- Comfort using Google Workspace, AI tools, and emerging technologies to streamline operations and build practical workflows or tools
- Willingness and ability to travel occasionally, domestically and internationally
- Candidates must reside in an eligible US location; Ōura is not considering candidates residing in Alaska, Delaware, Iowa, Mississippi, Nebraska, South Dakota, West Virginia, or Wisconsin
Benefits
Comp & perks- Competitive salary and equity packages
- Health, dental, vision insurance, and mental health resources
- An Ōura Ring of your own plus employee discounts for friends & family
- 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
- Paid sick leave and parental leave
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationMeeting LogisticsExpense ReportingProject Management
Soft Skills
Emotional IntelligenceProactive ApproachDiplomatic CommunicationAdaptabilityTrust Building
Tools & Technologies
Google WorkspaceAI ToolsEmerging Technologies
Industry Keywords
C-Suite SupportMarketing CoordinationBrand ManagementCommunications Support