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Penn Information Systems & ComputingPosted 10/20/2026full-timePhiladelphia • Pennsylvania • United StatesMid-LevelSenior💰 $65,628 - $77,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and interpersonal skills while providing executive assistance to the Dean, managing communications, and overseeing operations. Capable of maintaining professional relationships and managing confidential matters with discretion and initiative.
Highest-signal resume keywords
Executive AssistanceOrganizational SkillsOral And Written CommunicationMS Office ProficiencyAdministrative Management
About the role
Key responsibilities & impact- Provide high-level executive assistance to the Dean of the School
- Plan and manage activities aligned with the Dean’s strategic priorities
- Develop and maintain professional relationships with the Dean’s contacts
- Design and maintain shared systems for efficient Office of the Dean operations
- Oversee communications processes and coordinate the planning and completion of the Dean’s presentations
- Serve as the Dean’s primary liaison locally, nationally, and internationally
- Assist with publication and editorial review management
- Maintain relationships with key external constituents
- Serve as primary liaison for the Dean on international activities
- Act as an ambassador for the School of Nursing to advance partnerships and collaborations
- Represent the Office in the Mission Continuity initiative
- Administratively manage the Dean’s research program in collaboration with the Principal Investigator and grant manager
- Perform additional duties as assigned
Requirements
What you’ll need- BA/BS degree required
- 3–5 years of progressively responsible administrative experience working at the executive level required
- MS preferred
- Superior organizational and interpersonal skills
- Ability to thrive in a fast-paced environment with competing deadlines and multiple priorities
- Strong oral and written communication skills
- Writing samples required
- Exceptionally sound judgment and high organization
- Results orientation and service orientation
- Strong PC skills in MS Office
- Initiative and discretion when working with highly confidential matters
- Ability to work effectively independently and as part of a team
- Knowledge of University policies and procedures desired
- Cover letter required
- Background checks may be required after a conditional job offer
Benefits
Comp & perks- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts for eligible health care and dependent care expenses
- Tuition assistance for employees, spouses, and dependent children at Penn and other institutions
- Basic, Matching, and Supplemental retirement plans
- Pre-tax or Roth retirement savings options
- TIAA and Vanguard investment options
- Substantial time away from work for vacations, personal affairs, illness, injury, and family
- Long-term care insurance
- Wellness and work-life programs and resources
- Professional and personal development resources
- Access to University libraries, athletic facilities, arboretum, art galleries, museums, and cultural and recreational activities
- Free and discounted admission and memberships to Penn arts and cultural centers and museums
- Discounts on transportation, mortgages, cars, cellular phone plans, movie tickets, and theme parks
- Flexible work options and non-traditional work hours, locations, and/or job structures
- Forgivable homeownership loan for eligible employees in West Philadelphia
- Adoption assistance of qualified expenses for up to two adoptions in the household
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
BA/BS DegreeMS PreferredAdministrative ExperiencePublication ManagementEditorial Review Management
Soft Skills
Interpersonal SkillsJudgmentResults OrientationService OrientationAbility To Work Independently
Industry Keywords
University PoliciesOffice OperationsMission ContinuityDean's Research ProgramLiaison Activities