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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive administrative expertise in managing executive support tasks, including calendar management, travel coordination, and expense reporting, while fostering strong relationships and effective communication across teams and stakeholders.
Highest-signal resume keywords
5+ Years Administrative ExperienceTravel ManagementCalendar ManagementGoogle Suite ProficiencyStrong Written And Verbal Communication
About the role
Key responsibilities & impact- Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up
- Handle sensitive information with the highest degree of discretion
- Manage administrative tasks including calendar management, domestic and international travel coordination, and expense reports
- Support executives across US time zones
- Coordinate internal and external meetings
- Plan logistics and events for team and executive offsites and work weeks
- Build relationships within the organization and maintain trusted working partnerships through regular communication, understanding stakeholder needs, and consistent follow-through
Requirements
What you’ll need- 5+ years of administrative experience in a technology company and multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.)
- Experience in coordinating with sensitive, high stakes external teams
- Attention to detail, manage ambiguity, and foster a team culture
- Strong written and verbal communication skills
- Great at taking initiative and solving problems
- Experience with Google Suite
- Commitment to Mozilla's values: welcoming differences, being relationship-minded, practicing responsible participation, and having grit
Benefits
Comp & perks- Generous performance-based bonus plans to all eligible employees - we share in our success as one team
- Rich medical, dental, and vision coverage
- Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
- Quarterly all-company wellness days where everyone takes a pause together
- Country specific holidays plus a day off for your birthday
- One-time home office stipend
- Annual professional development budget
- Quarterly well-being stipend
- Considerable paid parental leave
- Employee referral bonus program
- Other benefits (life/AD&D, disability, EAP, etc. - varies by country)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative TasksExpense ReportsTravel CoordinationMeeting CoordinationLogistics Planning
Soft Skills
Attention To DetailProblem SolvingInitiativeRelationship BuildingDiscretion
Tools & Technologies
Google Suite
Industry Keywords
Technology CompanyMulti Location EnvironmentStakeholder NeedsHigh Stakes External Teams