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Posted: 10/16/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in People Operations with a focus on scheduling, onboarding, compliance, and maintaining accurate employee records. Proficient in using HRIS and ATS tools while ensuring adherence to regulatory standards and confidentiality.
Highest-signal resume keywords
People Operations ExperienceOnboarding CoordinationSpreadsheet ProficiencyAttention To DetailGoogle Workspace Proficiency
Tech Stack
Tools & technologiesAbout the role
Key responsibilities & impact- Schedule interviews and manage calendars across candidates and hiring managers
- Send candidate communications and maintain accurate, active PinPoint ATS pipelines
- Coordinate offer and background-check logistics and administer the employee referral program
- Maintain the job description library using EEOC-compliant templates
- Prepare and execute onboarding checklists, including Gusto setup, Rippling device provisioning, system access, and day-one readiness
- Send, track, and follow up on offer letters, handbook acknowledgments, agreements, and required forms
- Maintain complete, organized, audit-ready employee files
- Keep compliance trainings and background checks current for new hires and flag gaps
- Maintain state registration and payroll-filing trackers and escalate approaching deadlines to the Head of People Operations
- Handle confidential employee information with discretion
- Support open enrollment, including communications, enrollment questions, deadlines, and follow-up
- Identify, document, simplify, or automate repetitive workflows and measure results
- Serve as first-line backup for time-sensitive People Operations tasks
- Keep documentation, checklists, and trackers current as headcount grows and flag process capacity issues
- Report to the Head of People Operations
Requirements
What you’ll need- 1-3 years of hands-on experience in People Operations, HR administration, recruiting coordination, or a similar administrative role, including part-time or contract work
- Experience scheduling interviews, tracking signatures, running onboarding, or maintaining employee records
- Comfortable with high-volume administrative work and persistent, professional follow-up
- Strong attention to detail and a record of meeting deadlines with real consequences, such as start dates, filings, and enrollments
- Spreadsheet proficiency, including building trackers, cleaning data, and spotting anomalies
- Embraces AI tools such as Claude in daily workflow
- Continuous-improvement mindset and ability to fix manual processes
- Comfortable switching between onboarding, scheduling, compliance, and reporting
- Clear, professional written communication and sound judgment with confidential information
- Proficient with Google Workspace and Slack; quick to learn HRIS, ATS, and payroll tools
- Hands-on experience with Gusto, PinPoint, Rippling, or similar platforms (nice to have)
- Experience administering benefits or supporting open enrollment (nice to have)
- Experience in a regulated industry such as fintech or gaming (nice to have)
- Interest in sports, trading, or prediction markets (nice to have)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
OnboardingInterview SchedulingEmployee Record MaintenanceData CleaningCompliance Management
Soft Skills
Professional CommunicationAttention To DetailContinuous Improvement MindsetDiscretion With Confidential Information
Tools & Technologies
GustoPinPointRipplingGoogle WorkspaceSlack
Industry Keywords
HR AdministrationRecruiting CoordinationRegulated Industry ExperienceFintechGaming