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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing complex executive calendars, coordinating travel logistics, and preparing detailed meeting materials while maintaining exceptional discretion and communication skills. Proficient in leveraging AI tools and adapting to new technologies to enhance executive support functions.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementTravel CoordinationWritten CommunicationAI Tools Utilization
About the role
Key responsibilities & impact- Support the CEO, COO, and CTO as the first Executive Assistant hire
- Manage complex calendars and prioritize competing demands and focus time
- Coordinate end-to-end domestic travel, including flights, hotels, ground transportation, and itineraries
- Prepare meeting agendas and pre-reads, capture decisions and action items, and drive follow-through
- Communicate with internal and external stakeholders on behalf of executives
- Coordinate board and investor scheduling, logistics, and follow-ups
- Plan leadership offsites, team and customer dinners, the annual company offsite, and user conference
- Manage expense reporting, vendor and subscription administration, contracts, and requests
- Follow up with senior leaders on deadlines, decisions, and commitments
- Build the Executive Assistant function at Archy from the ground up
Requirements
What you’ll need- 5+ years supporting senior executives, ideally including a founder or CEO at a high-growth company
- Strong judgment and ability to determine what to handle independently versus escalate
- Exceptional discretion when handling sensitive and confidential information
- Ability to anticipate needs and solve problems proactively
- Excellent written communication, including writing convincingly in someone else's voice
- Strong follow-through and a personal system for tracking commitments
- Comfort with constant change and ability to adapt quickly
- Directness and confidence to push back and hold senior leaders accountable
- Ability to leverage AI tools and automation in everyday work
- Fluency with Google Workspace and Slack, and ability to adopt new tools quickly
- Preferred time zone work locations in Central Standard and Mountain Time
- Experience as the first or only EA at a company (nice to have)
- Experience supporting multiple executives at once (nice to have)
Benefits
Comp & perks- Comprehensive medical, dental, and vision coverage for you and your family
- Spring Health and One Medical access
- Equity
- 401(k) with company match
- Performance-based incentives (bonus or commission eligibility by role)
- Full remote-friendly culture
- Home office stipend
- Flexible time off
- Annual all-company offsites
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationExpense ReportingVendor AdministrationContract Management
Soft Skills
Strong JudgmentExceptional DiscretionProactive Problem SolvingStrong Follow-ThroughAdaptability
Tools & Technologies
Google WorkspaceSlackAI Tools
Industry Keywords
High-Growth CompanyExecutive AssistantConfidential InformationStakeholder CommunicationLeadership Offsites