Executive Assistant jobs in United States

Explore 395 matching jobs.

Zillow

Senior Executive Assistant

Zillow

Posted: 10/21/2026
Bristol Bay Area Health Corporation

Executive Assistant

Bristol Bay Area Health Corporation

Posted: 10/21/2026
Docker, Inc

Executive Assistant

Docker, Inc

Posted: 10/20/2026
Docker
Tanner Pacific, Inc.

Executive Assistant

Tanner Pacific, Inc.

Posted: 10/20/2026
Delegate Solutions

Executive Assistant

Delegate Solutions

Posted: 10/20/2026
IRG Realty Advisors, LLC

Executive Assistant

IRG Realty Advisors, LLC

Posted: 10/20/2026
University of Arkansas System

Executive Assistant

University of Arkansas System

Posted: 10/20/2026
Dropbox

Executive Assistant – Chief Business Officer

Dropbox

Posted: 10/20/2026
Docker, Inc

Executive Assistant

Docker, Inc

Posted: 10/20/2026
Docker
Mercer Advisors

Senior Executive Assistant

Mercer Advisors

Posted: 10/20/2026
Hendricks Regional Health

Secretary Receptionist

Hendricks Regional Health

Posted: 10/20/2026
Penn Information Systems & Computing

Executive Assistant

Penn Information Systems & Computing

Posted: 10/20/2026
Pindrop

Executive Assistant, CEO

Pindrop

Posted: 10/20/2026
Cisco

Executive Assistant – Senior Director, Strategy & Planning

Cisco

Posted: 10/20/2026
Tutera Senior Living and Health Care

Assisted Living Administrator – Executive Director

Tutera Senior Living and Health Care

Posted: 10/20/2026
Sotera Health Company

Executive Assistant

Sotera Health Company

Posted: 10/20/2026
ŌURA

Executive Assistant, Marketing

ŌURA

Posted: 10/20/2026
AstraZeneca

Personal Assistant, Early ID

AstraZeneca

Posted: 10/19/2026
Slash Staffing

Executive Assistant

Slash Staffing

Posted: 10/19/2026
Plaid

Executive Assistant

Plaid

Posted: 10/19/2026
Zillow

Senior Executive Assistant

Zillow
Posted 10/21/2026full-timeRemote • United StatesSenior💰 $122,000 - $195,000 per yearWebsite
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Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive executive support experience with a focus on managing complex projects, operational initiatives, and executive logistics. Proficient in budget management, stakeholder communication, and implementing AI and automation workflows to enhance team efficiency.

Highest-signal resume keywords
Executive Support ExperienceProject ManagementBudget ManagementGoogle Workspace ProficiencyAI and Automation Implementation

About the role

Key responsibilities & impact
  • Serve as primary executive partner to the SVP of Communications and provide additional support to the VP of External Affairs & Business Communications
  • Own complex executive calendars strategically and resolve competing demands
  • Represent Communications with senior leaders, partner teams, executive assistants, and external stakeholders
  • Resolve operating and prioritization issues and drive stakeholders toward resolution
  • Maintain awareness of Communications team priorities, identify operational gaps and risks, and ensure follow-through
  • Drive complex projects, review and approval processes, and initiatives from ambiguity through completion
  • Improve operating rhythms, processes, and systems for the Communications team
  • Manage budgets, purchase orders, expenses, procurement, and vendor coordination
  • Identify and implement AI, automation, and technology workflows to reduce manual work
  • Anticipate needs, decisions, meetings, and follow-ups; prepare context and materials for executives
  • Develop executive-ready presentations, agendas, summaries, prebriefs, and workbacks
  • Lead project delivery for zRetreats, All Hands, leadership meetings, and other high-impact team events
  • Manage scheduling, travel, expenses, procurement, and other executive logistics
  • Build partnerships across Zillow’s assistant community and mentor other assistants

Requirements

What you’ll need
  • 10+ years of progressive executive support experience, including significant experience directly supporting senior executives in complex, fast-paced organizations
  • Demonstrated experience owning complex projects and operational initiatives
  • Proactive, highly accountable operator who anticipates needs and takes ownership
  • Strong communication, influencing, and stakeholder-management skills
  • Exceptional judgment and discretion handling highly confidential, sensitive, and non-public information
  • Experience managing budgets and financial processes, including spend tracking, purchase orders, and coordination with Finance, Procurement, and vendors
  • Strong proficiency with Google Workspace and presentation development
  • Technological fluency and ability to learn new tools
  • Curiosity about and experience experimenting with AI and automation; ability to build or learn to build lightweight workflows
  • Strong business curiosity and organizational awareness
  • Ability to support executives and stakeholders across multiple time zones and adapt to last-minute changes and urgent needs
  • Ability to flex around senior executive schedules
  • U.S. employees may live in any of the 50 United States, with limited exceptions

Benefits

Comp & perks
  • Remote work from a physical location of choice with no permanent corporate office workplace
  • Eligible for equity awards
  • Up to 25% annual travel opportunity/requirement
  • Cloud HQ distributed-work flexibility
  • Equal employment opportunity and accommodation support

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Project ManagementBudget ManagementPresentation DevelopmentOperational Initiative OwnershipWorkflow Automation
Soft Skills
Strong Communication SkillsStakeholder ManagementProactive Problem SolvingExceptional JudgmentOrganizational Awareness
Tools & Technologies
Google WorkspaceAI ToolsAutomation Tools
Industry Keywords
Executive LogisticsVendor CoordinationFinancial ProcessesProcurementConfidential Information Handling