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Proposal Specialist, Sales Effectiveness
Aya HealthcareCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing the proposal lifecycle, ensuring compliance with RFP requirements, and leading cross-functional teams in deadline-driven environments. Proficient in structured proposal methodologies and skilled in utilizing proposal management tools to drive effective governance and documentation.
Highest-signal resume keywords
Proposal CoordinationProject ManagementStructured Proposal MethodologiesCross-Functional Team LeadershipCompliance Requirements
About the role
Key responsibilities & impact- Serve as the process owner of the proposal lifecycle
- Drive compliant, timely, and fully documented proposal execution
- Maintain structured governance across capture management, proposal management, executive review, submission, debrief, and refinement
- Maintain system-of-record integrity and cross-functional alignment
- Lead RFP shredding and develop Proposal Project Plans with SME assignments, deadlines, compliance requirements, and escalation points
- Schedule and facilitate Blue, Pink, Green, and Red Color Team meetings
- Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control
- Escalate timeline risks, compliance gaps, and SME responsiveness issues to leadership
- Facilitate Maroon and Gold Team reviews and incorporate Legal and Executive feedback
- Manage final submission logistics and submit proposals ahead of deadlines
- Retain proof of submission and maintain complete system-of-record documentation
- Lead internal debrief sessions, document lessons learned, and update proposal metadata
- Champion RFP Reimagine standards, gate review, and color team governance
- Serve as a process advocate and change agent across workforce solutions, legal, finance, and SMEs
- Maintain flexibility across shifting timelines and proposal complexity levels
Requirements
What you’ll need- 3–5 years’ experience in proposal coordination, project management, capture management, or operations
- Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred)
- Experience managing cross-functional teams in deadline-driven environments
- Familiarity with government and commercial procurement processes
- Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.)
- Understanding of the full proposal lifecycle from capture through debrief
- Familiarity with gate reviews and color team governance structures
- Knowledge of compliance requirements, documentation standards, and submission protocols
- Working knowledge of pricing coordination processes and rate analysis integration
- Understanding of system-of-record accountability and metadata tracking
- Ability to manage complex timelines and deliverables under tight deadlines
- Ability to lead structured color team meetings and checkpoints
- Ability to ensure full adherence to RFP requirements
- Ability to manage multiple concurrent proposals
- Skilled in proposal management platforms and documentation systems
- Ability to identify risks, implement mitigation strategies, and escalate when applicable
- Strong collaboration and interpersonal skills
- Ability to drive structured, repeatable proposal governance
- Ability to maintain composure under compressed timelines
- Ability to enforce accountability across SMEs and stakeholders
- Ability to ensure auditable documentation of every proposal effort
- Ability to promote continuous improvement and operational discipline
- Ability to adapt to evolving tools and enterprise standards
- Ownership, professionalism, and attention to detail
Benefits
Comp & perks- Free premium medical, dental, life and vision insurance
- Generous 401(k) match
- Reimbursements and discretionary bonuses for eligible employees and where required by applicable law
- Paid sick leave in accordance with applicable state, federal, and local laws
- Goal celebrations and rewards
- Company-sponsored virtual events, happy hours and team-building activities
- Birthday treat
- Unlimited DTO (time off)
- Daily virtual yoga, meditation or boot camp classes
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Proposal ManagementCapture ManagementRFP ShreddingPricing CoordinationDocumentation StandardsMetadata TrackingVersion ControlRisk IdentificationTimeline ManagementSubmission Protocols
Soft Skills
CollaborationInterpersonal SkillsAttention to DetailProfessionalismAdaptability
Tools & Technologies
ResponsiveMonday.comSharePointProposal Management PlatformsDocumentation Systems
Certifications & Qualifications
APMPShipley
Industry Keywords
Government ProcurementCommercial ProcurementProposal LifecycleColor Team GovernanceGate Reviews