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Posted: 10/21/2026Senior Administrative Assistant – Planning Division
Provo CityCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong clerical skills with a focus on document preparation, data entry, and record maintenance. Capable of managing schedules and responding to complex information requests while supporting office operations effectively.
Highest-signal resume keywords
Clerical ExperienceDocument PreparationData EntryMeeting SchedulingCustomer Service
About the role
Key responsibilities & impact- Prepare and edit reports, forms, and other documents
- Take notes at meetings
- Transcribe documents
- Enter and retrieve data from specialized software programs
- Maintain files and records and organize processes for them
- Respond to complex requests for information in accordance with GRAMA principles
- Schedule meetings, appointments, and conferences
- Maintain calendars and staff schedules
- Support citizen boards and commissions
- Manage phone calls, answer questions, and provide information
- Assist customers at the front counter
- Support office staff as needed and perform other related duties
- Work a schedule of 7:00 a.m. to 6:00 p.m., Monday through Thursday
- Attend mandatory evening meetings on the 2nd and 4th Wednesday and 3rd Monday of each month
Requirements
What you’ll need- High School Diploma or equivalent
- 3 years of clerical experience
- Equivalent combination of job-related education and experience, substituting each 1 year of related post-secondary education/training for 6 months of experience
- A valid, lawful Driver license may be required
- Must be available for occasional evening work twice per month on Wednesday evenings and once per month on Monday evenings
- Must successfully pass a drug screen and criminal background check if selected for hire
Benefits
Comp & perks- Employer-paid health insurance
- Retirement and pension plans
- 401k and 401k matching
- Paid vacation leave
- Paid sick leave
- Paid holidays
- Paid bereavement leave
- Paid parental leave
- Educational assistance
- Free use of the Provo Recreation Center and Peaks Ice Arena
- Provo Library card
- 50% off green fees at Timpanogos Golf Course
- 4/10 work schedule
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Report PreparationData RetrievalTranscriptionFile MaintenanceRecord Organization
Soft Skills
CommunicationOrganizational SkillsAttention to Detail
Tools & Technologies
Specialized Software Programs
Certifications & Qualifications
High School DiplomaValid Driver License
Industry Keywords
GRAMA PrinciplesClerical DutiesOffice Support