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CarestreamPosted 10/21/2026full-timeRochester • New York • United StatesMid-LevelSenior💰 $56,000 - $65,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with expertise in managing schedules, coordinating meetings, and handling sensitive information. Proficient in Microsoft Office tools and adept at supporting business leaders in a fast-paced environment.
Highest-signal resume keywords
5+ Years Administrative ExperienceProficient In MS Office 365Strong Attention To DetailAbility To Manage Multiple ResponsibilitiesStrong Verbal Communication Skills
About the role
Key responsibilities & impact- Handle daily administrative assignments given by the VP of Operations and DR Operations leadership team
- Coordinate flights, hotels, and ground transfers
- Manage and disposition purchase orders
- Distribute communications, announcements, organizational changes, and key messages
- Organize meetings, conferences, and workshops, including logistics and materials
- Coordinate employee events, celebrations, and lunches
- Maintain leadership and organization distribution lists
- Serve as a point of contact for employees, vendors, customers, and site visitors
- Order and maintain office supplies
- Manage facility-related requests and vendor interactions
- Support onboarding and offboarding activities and submit PCDRs
- Create purchase requisitions and purchase orders
- Approve time exceptions and manage vacation schedules
- Set up and take notes for MOR, S&OP, and DR Operations leadership meetings
- Manage file share group lists for DR and SQA lab
Requirements
What you’ll need- Minimum 5 years working experience, preferably with at least 3 years in similar support role of business leaders
- Ability to maintain strict confidentiality and appropriately manage sensitive employee, business, and leadership information
- Ability to work in a high activity office
- Ability to manage multiple responsibilities and respond to tight deadlines
- Highly proficient in MS Word, Excel and PowerPoint
- Proficient in Microsoft Office, ideally Office 365
- Proficient in MS Teams or Zoom or equivalent
- Strong attention to detail
- Ability to prioritize, coordinate and schedule meetings
- Strong verbal skills in interpersonal interactions
- Ability to manage travel and expense manager
- Ability to process purchase orders and setup invoices for payments
- Strong initiative and willingness to learn new tools
- No educational credential is stated
Benefits
Comp & perks- Option to work from home on Friday
- Reasonable accommodations for individuals with disabilities
- Equal opportunity employment
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Purchase Order ProcessingMeeting CoordinationTravel ManagementExpense ManagementOffice Supply Management
Soft Skills
Strong InitiativeAbility To Maintain ConfidentialityAbility To Prioritize Tasks
Tools & Technologies
MS WordMS ExcelMS PowerPointMS TeamsZoom
Industry Keywords
Administrative SupportVendor InteractionEmployee OnboardingLeadership CommunicationLogistics Coordination