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Posted: 10/21/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing complex calendars, coordinating travel arrangements, and supporting senior leadership with a focus on detail and initiative.
Highest-signal resume keywords
Microsoft Outlook Calendar ManagementMicrosoft Excel ProficiencyPresentation CreationExpense ReconciliationAdministrative Support Experience
About the role
Key responsibilities & impact- Manage day-to-day calendars for senior leadership and coordinate internal and external requests
- Proactively manage standing meeting cadence, including one-on-ones and team meetings
- Manage expense reconciliation, travel arrangements, and related administrative tasks
- Drive effective record-keeping, communication, and organizational systems
- Manage document-sharing platforms and promote effective tool usage
- Assist with invoicing, budget reconciliation, purchase requisitions, legal contract reviews, invoice reconciliation, and functional budget analysis
- Draft confidential correspondence and presentations from notes, edits, photocopies, and files
- Prepare presentation materials for meetings
- Support internal and external events, including venue contracting, food and beverage coordination, entertainment, and attendance tracking
- Collaborate with leaders and assistants across multiple internal functions and with external partners
- Manage leader availability and capacity
- Author or edit team and company-wide communications
- Provide technical and administrative support to senior leadership in Abbott Cancer Diagnostics
- Interface with senior leaders, directors, managers, and visitors to gather and exchange information
Requirements
What you’ll need- Associate degree in business administration, administrative support, or related field; or high school degree/general education diploma and 2 years of relevant experience in lieu of Associate degree
- 5+ years of experience working in an administrative support capacity, demonstrating progressively increasing levels of responsibility
- Authorization to work in the United States without sponsorship
- Demonstrated ability to use business travel and expense platforms and submit receipt reconciliation
- Demonstrated ability to manage Microsoft Outlook calendars for individuals and groups
- Highly proficient in Microsoft Excel, Word, and PowerPoint
- Demonstrated ability to create presentations, draft communications, and perform analyses using formulas and PivotTables
- Demonstrated initiative and innovation in identifying improvement needs and developing creative solutions
- Demonstrated ability to interact professionally and communicate effectively with internal staff and external customers
- Strong organization, attention to detail, and time-management skills
- Ability to perform essential duties with or without accommodation
- Excellent verbal and written communication skills
- Adaptability and ability to work in ambiguous situations and respond to unexpected circumstances
- Strong interpersonal and teamwork skills
- Ability to uphold company mission and values
- Ability to support and comply with company Quality Management System policies and procedures
- Regular and reliable attendance
- Ability to lift up to 40 pounds for approximately 5% of a typical working day
- Ability to work on a mobile device, tablet, or computer screen and perform typing for approximately 90% of a typical working day
- Ability and means to travel between Rochester/Madison locations on occasion, including overnight travel
Benefits
Comp & perks- Ability to work remotely between the Madison, WI and Rochester, MN office locations on occasion, including overnight travel
- Travel between Rochester/Madison locations on occasion, including overnight travel
- Equal Opportunity Employer
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Expense ReconciliationBudget AnalysisDocument ManagementPresentation CreationData Analysis Using PivotTablesTravel CoordinationCalendar ManagementInvoicingLegal Contract ReviewCommunication Drafting
Soft Skills
Attention to DetailTime ManagementInterpersonal SkillsAdaptabilityTeamwork
Tools & Technologies
Microsoft ExcelMicrosoft WordMicrosoft PowerPointBusiness Travel PlatformsDocument-Sharing Platforms
Industry Keywords
Administrative SupportQuality Management SystemBusiness AdministrationEvent CoordinationConfidential Correspondence