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Operations & Back-Office All-Rounder, 20 Hours/Week
myBuddy
Posted: 10/8/2026Operations Manager – Continental Europe
Women for Women InternationalCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in financial operations, human resources management, and office administration, with a strong focus on compliance and organizational coordination. Proficient in budgeting, forecasting, and maintaining accurate records while ensuring adherence to regulations and policies.
Highest-signal resume keywords
Financial Operations ManagementHuman Resources AdministrationBudgeting And ForecastingCompliance And Data ProtectionOffice Management
About the role
Key responsibilities & impact- Serve as the central operational coordination point for the Continental Europe Office across Finance, People and Culture, Office Management, IT, Compliance, and Safety & Security
- Coordinate day-to-day financial operations, including transaction reviews, journal checks, payroll reconciliation, and supplier payments
- Lead monthly close activities, balance sheet reconciliations, intercompany transactions, audits, and statutory submissions
- Contribute to budgeting, forecasting, management reporting, draft management accounts, and draft Board reporting packs
- Manage payroll and coordinate monthly and year-end submissions
- Support people operations administration, including onboarding, contracts, probation, leave, payroll coordination, performance management, employee files, HR systems, and offboarding
- Coordinate recruitment administration for Germany-based hires
- Maintain people operations trackers and compliance actions
- Lead day-to-day office management, facilities, health and safety, safeguarding coordination, IT equipment, travel, events, vendors, and administration
- Maintain contracts, vendor performance records, office asset inventories, risk registers, delegation trackers, and document repositories
- Coordinate IT support and staff travel administration, including visa support where required
- Prepare for Board meetings and ensure operations papers are ready
- Maintain policies and support GDPR data protection compliance
- Liaise with finance, people and culture, management, governance, auditors, advisers, and external service providers
- Participate in learning and development, supervision, training, and meetings
Requirements
What you’ll need- Existing and ongoing right to live and work in Germany without organizational sponsorship, with original documentation as proof
- Ability to work in the Berlin office
- Degree in finance, business administration, human resource management or a related field
- Minimum five years’ experience in finance, human resources operations and office management
- Practical experience working in Germany in a similar role
- Experience in financial planning, budgeting and monthly management reporting
- Understanding of employment, working time, data protection, health and safety and financial regulations
- Ability to review and update financial, employment, health and safety and data protection policies
- Proficiency in Microsoft Word, Excel and Outlook
- Experience with a financial accounting system such as Sage or Intacct
- Fluency in native German and business English, written and spoken
- Ability to work independently and within a team
- Strong organizational, prioritization and cross-functional collaboration skills
- Exceptional attention to detail and ability to maintain accuracy under pressure
- Strong judgment and confidentiality when managing sensitive information
- Ability to represent the organization professionally
- Flexibility to adapt to varying workloads and meet deadlines
- Knowledge of the restricted funding landscape preferred
- Experience with an HR system preferred
- Experience working for a charitable organization preferred
Benefits
Comp & perks- 20 working days statutory minimum holiday entitlement per year (based on a 5-day week)
- Additional contractual holiday entitlement of 10 working days (pro-rata)
- Hybrid working model with work-from-home setup and required Berlin office attendance at least twice a week
- Inclusive and equal-opportunity workplace
- Staff development activities, training events and awaydays
- Supervision, training and meetings as required
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Financial PlanningPayroll ReconciliationJournal ChecksBalance Sheet ReconciliationManagement ReportingSage Accounting SoftwareHR SystemsGDPR ComplianceVendor ManagementContract Management
Soft Skills
Organizational SkillsAttention To DetailCross-Functional CollaborationJudgment And ConfidentialityFlexibility
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft OutlookIntacct Accounting Software
Industry Keywords
FinanceHuman Resource ManagementOffice ManagementHealth And Safety RegulationsData Protection RegulationsCharitable Organization ExperienceRestricted Funding Landscape