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CourtAvenuePosted 10/19/2026full-timeSan Diego • California • United StatesMid-LevelSenior💰 $72,384 - $85,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive administrative support capabilities, including managing complex executive calendars, coordinating travel logistics, and executing client events. Proficient in maintaining office operations and communications while ensuring professionalism and discretion in handling sensitive information.
Highest-signal resume keywords
Executive Calendar ManagementTravel CoordinationClient Event PlanningGoogle Workspace ProficiencyC-Suite Support Experience
About the role
Key responsibilities & impact- Provide executive assistant support to the Partner and the President & CGO, both located in San Diego
- Manage and sort complex executive calendars, including cross-timezone scheduling and conflict resolution
- Support expense reporting and timesheet management, including tracking and uploading receipts
- Coordinate end-to-end travel, including flights, hotels, ground transportation, and international travel
- Plan and execute client and growth events, including venues, vendors, budgets, on-brand materials, and on-site support
- Support administrative logistics for client and prospective client events and initiatives with account and marketing teams
- Support West Coast client swag, including ordering, inventory, and vendor management
- Serve as building/property liaison for the San Diego office
- Coordinate parking and building access across multiple facilities with property management
- Set up conference rooms and audiovisual equipment; troubleshoot meeting technology
- Support employee onboarding and offboarding logistics, including desk setup and equipment coordination
- Maintain office-wide communications, shared calendars, and amenity requests
- Order office supplies and snacks and manage equipment to keep the office stocked and client-ready
- Manage mail, shipping logistics, and the office storage unit
- Coordinate employee engagement events such as happy hours, potlucks, and team lunches
- Support ad hoc research and special projects proactively
Requirements
What you’ll need- 5-10+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership
- Agency or professional-services background strongly preferred
- 2+ years of in-office administrative or office-management experience
- Absolute professionalism and discretion when handling sensitive information
- Excellent written, verbal, and interpersonal communication skills
- Willingness to be flexible and manage ever-changing priorities
- Proficiency in Google Workspace, Slack, and Zoom a plus
- AI Mindset preferred: comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows
- High school degree required
- Additional certifications in project management or office administration are a plus
Benefits
Comp & perks- Structured-hybrid work model: in-office Tuesdays and Thursdays; remote Mondays, Wednesdays, and Fridays
- Exempt full-time schedule
- Opportunity to learn and grow within a culture that values innovation
- Occasional weekend availability supports last-minute travel changes ahead of Monday leadership travel
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative ExperienceOffice ManagementExpense ReportingTimesheet ManagementEvent Coordination
Soft Skills
Excellent Communication SkillsProfessionalismFlexibilityInterpersonal Skills
Tools & Technologies
Google WorkspaceSlackZoomAudiovisual Equipment
Certifications & Qualifications
Project Management CertificationOffice Administration Certification
Industry Keywords
Agency BackgroundProfessional ServicesClient EngagementBuilding Liaison