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Executive Assistant
GigaBrands
Posted: 9/22/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced proficiency in Microsoft Office and complex diary management while providing dedicated support to senior executives. Capable of handling confidential information with discretion and managing multiple priorities in a fast-paced environment.
Highest-signal resume keywords
Complex Diary ManagementInternational Travel PlanningMicrosoft Office ProficiencyConfidential Information HandlingEvent Coordination
About the role
Key responsibilities & impact- Provide dedicated Executive Assistant support to senior stakeholders
- Manage complex diaries across multiple stakeholders and time zones, prioritising and resolving conflicts
- Plan and book international travel, including flights, accommodation and ground transport
- Coordinate internal and external meetings, book meeting rooms and prepare meeting materials
- Process expenses and invoices accurately and on time with the finance team
- Handle ad hoc personal tasks for stakeholders with discretion, judgement and sound prioritisation
- Act as a key point of contact for external stakeholders including entrepreneurs, CEOs, board members and professional advisors
- Maintain accurate client and contact records in client systems
- Maintain strict confidentiality of sensitive business, investment and legal information
- Provide cover and support to the wider EA team during peak workloads and absences
- Coordinate team events, client events, webinars and year-end functions
- Support document formatting, task trackers, file management and other operational administration
- Support investment teams, legal teams and compliance processes as required
- Track, report and coordinate compliance administration with internal teams and external providers
- Help shape ways of working on a new client account, document processes and onboard new team members
- Identify process improvements and reduce non-value-added activity
- Contribute ideas on automation and digital tools
Requirements
What you’ll need- Minimum 2 years' proven experience as an Executive Assistant or PA supporting senior executives and multiple stakeholders (Director, Partner or C-suite level)
- Proven complex diary management across multiple time zones
- End-to-end international travel planning and booking
- Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams
- Excellent written and spoken English
- Demonstrated discretion and sound judgement handling highly confidential information
- Experience working in a fast-paced, evolving environment with competing priorities
- Meticulous organisation and exceptional attention to detail
- Ability to adapt quickly to shifting priorities and unexpected situations with limited guidance
- Strong written and verbal communication skills
- Ability to work autonomously and collaborate with a wider EA team
- Desirable: EA experience in private equity, investment, finance, consulting, legal or professional services
- Desirable: Experience leading, mentoring or onboarding other EAs or administrators, or ambition to grow into a Team Lead role
- Desirable: Experience supporting legal or compliance teams
- Desirable: Experience with expense and travel platforms such as Expensify and Amex GBT, CRM systems such as Salesforce, and e-signature tools such as DocuSign
- Desirable: Experience providing remote or virtual executive support
- Desirable: Experience coordinating corporate events, webinars or board and committee meetings
- Desirable: Practical use of AI tools to streamline drafting, scheduling or administrative tasks
- Availability to work Monday-Friday, 37.5 hours per week, from 2:00pm to 10:30pm UK time
Benefits
Comp & perks- Competitive salaries
- Yearly bonuses based on company, department and individual performance
- Flexitime initiative: work when you're most productive (core hours 10am - 4.30pm)
- 33 day annual leave
- Department incentives
- Employee Assistance Programme
- Career development
- Flexible working
- Meaningful progression
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Diary ManagementTravel PlanningExpense ProcessingDocument FormattingFile ManagementCompliance AdministrationProcess ImprovementClient Record MaintenanceTask TrackingAutomation Ideas
Soft Skills
DiscretionJudgementAttention to DetailAdaptabilityCommunication
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsExpensifyAmex GBTSalesforceDocuSignAI Tools
Industry Keywords
Executive AssistantPrivate EquityInvestmentFinanceConsultingLegalProfessional ServicesCorporate EventsWebinarsBoard Meetings