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Universities of WisconsinPosted 10/20/2026full-timeMadison • Wisconsin • United StatesJuniorMid-Level💰 $25 - $28 per hourWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while effectively managing diverse administrative tasks, including scheduling, budgeting, and stakeholder engagement. Proficient in utilizing Microsoft Office Suite and other productivity software to support office operations and enhance collaboration.
Highest-signal resume keywords
Bachelor's DegreeTwo Years Administrative ExperienceMicrosoft Office Suite ProficiencyBudget MonitoringExcellent Verbal And Written Communication Skills
About the role
Key responsibilities & impact- Provide comprehensive support to the Office of Enrollment & Student Success team, with secondary support to the Office of Policy Analysis and Research and other Division of Academic and Student Affairs offices
- Serve as a point of contact for internal and external stakeholders
- Coordinate scheduling, book meetings, and resolve schedule conflicts
- Write and send office communications
- Collaborate across departments to plan events and initiatives
- Coordinate travel plans and track and order office supplies
- Facilitate collaboration and communications within OESS, OPAR, DASA, UW Administration, and UW universities
- Assist with logistics and preparations for meetings, trainings, and workshops, including agendas, reservations, materials, and catering
- Handle requests for stakeholder engagements and partnerships
- Make travel arrangements for conference and training attendance
- Assist with recruitment, hiring, and onboarding of new staff
- Coordinate purchasing and monitor office budgets
- Create and execute purchase requisitions and direct payments
- Complete procurement card purchases and reconciliations
- Monitor office accounts and ensure expenditures are applied properly
- Track account expenditures and balances and report account status to staff
- Manage shared copier/supply room and kitchen/break room
- Complete project assignments and tasks as assigned
Requirements
What you’ll need- Bachelor’s degree from an accredited institution, or an applicable combination of work experience and education
- Two years of work experience in a higher education and/or administrative setting
- Proven ability to prioritize between many diverse assignments and meet deadlines
- Proven ability to exercise considerable discretion and confidentiality on sensitive matters
- Proven ability to create high-quality professional documents, presentations, emails, and communication memoranda
- Proven ability to build effective working relationships across diverse stakeholders
- Working knowledge of software applications including spreadsheets, databases, word processing, Microsoft 360 Office Suite, Adobe, web editors, and video conference platforms
- Ability to engage in cross-functional teamwork
- Advanced skills with Microsoft Office programs and other productivity software
- Track record of demonstrating initiative and ability to make independent decisions when needed
- Excellent verbal and written communication skills
- Strong detail orientation, organization, and critical thinking skills
- Ability to learn, embrace, and master new computer technology/software programs as needed
- Comprehension of fundamentals of purchasing, travel and expense reporting, and budget monitoring
- Excellent interpersonal skills and ability to establish and maintain positive interaction and working relationships with a variety of people
- Successful applicants must ensure eligibility to work in the United States without employer sponsorship
- Resume and cover letter required in PDF format
Benefits
Comp & perks- Excellent benefits package
- Health and retirement contributions information provided
- One day per week may be worked off-site/remote
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Budget MonitoringTravel And Expense ReportingProcurement Card ReconciliationDocument CreationEvent PlanningScheduling CoordinationOffice Supply ManagementData ManagementPresentation DevelopmentCross-Functional Teamwork
Soft Skills
Detail OrientationCritical ThinkingInterpersonal SkillsInitiativeConfidentiality
Tools & Technologies
Microsoft 360 Office SuiteAdobeVideo Conference PlatformsSpreadsheetsDatabasesWord Processing Software
Industry Keywords
Higher EducationAdministrative SupportStakeholder EngagementOffice CommunicationsLogistics Coordination